Senior Contract Administrator

Capstone Recruitment; City of Melbourne; On-site; AUD 150,000 - 190,000; Full time

Benefits offered by this job

Career path to PM/Contracts Manager

Mentorship by senior leadership

Structured training for CAs

Family friendly policies

Two days mental health leave

Job summary

Capstone Recruitment is seeking a Senior Contract Administrator to join a well-resourced on-site team on two high-value projects in Melbourne. You will own contract administration across procurement, claims, variations and risk management, supported by a junior administrator.

The role offers a clear career path to PM or Contracts Manager within a stable, growing business. Join a strong project team across education, aged care and institutional sectors, with hands-on leadership and structured

Qualifications

• Proven experience as a Contract Administrator within the commercial construction sector.
• Experience on projects of a similar scale ($15 million plus) highly regarded.
• Background in education, health or institutional projects a strong advantage.
• Confident using construction management software such as Jobpac, Procore, Payapps and Hammertech.
• Strong communication skills and the ability to build effective relationships with subcontractors and internal stakeholders.
• Computer literate, organised and comfortable working autonomously on site.

Responsibilities

• Manage the full contract administration function across subcontractor procurement, negotiation and engagement
• Prepare and assess progress claims, variations and payment schedules
• Monitor project costs, budgets and reporting in line with company systems
• Liaise closely with the Project Manager and site team to support project delivery
• Maintain accurate records and documentation across Payapps, Jobpac, Procore and Hammertech
• Support the resolution of contractual matters and manage risk throughout the project lifecycle

Skills

Contract administration

Stakeholder management

On-site work

Communication

Tools

Jobpac

Procore

Payapps

Hammertech

Job description

About the Company

Capstone are partnered with a well-established commercial builder with a strong reputation across the education, aged care, institutional, sports and commercial sectors. With a track record spanning over a decade, this business delivers projects ranging from $5 million to $40 million and are currently seeking a Senior Contract Administrator to join the team on a permanent basis.

About the Role

Our client is seeking an experienced Senior Contract Administrator to join the team on site, delivering two significant projects: a $26 million school build in Kew and a $24 million aged care project in Hampton. This is an opportunity to take ownership of contract administration on complex, high value builds within a supportive and well-resourced project team. You will also have the support of a Junior Contract Administrator on both projects.

Key Responsibilities

• Manage the full contract administration function across subcontractor procurement, negotiation and engagement
• Prepare and assess progress claims, variations and payment schedules
• Monitor project costs, budgets and reporting in line with company systems
• Liaise closely with the Project Manager and site team to support project delivery
• Maintain accurate records and documentation across Payapps, Jobpac, Procore and Hammertech
• Support the resolution of contractual matters and manage risk throughout the project lifecycle

About You

• Proven experience as a Contract Administrator within the commercial construction sector
• Experience on projects of a similar scale ($15 million plus) highly regarded
• Background in education, health, aged care or institutional projects a strong advantage
• Confident using construction management software such as Jobpac, Procore, Payapps and Hammertech
• Strong communication skills and the ability to build effective relationships with subcontractors and internal stakeholders
• Computer literate, organised and comfortable working autonomously on site

What's on Offer

• A genuine and well supported career path from CA to PM or Contracts Manager.
• A senior leadership team who are hands on, approachable and invested in your development
• Structured training and mentoring for Contract Administrators
• Family friendly policies
• Two days of paid mental health leave annually
• A stable, growing business with a strong pipeline of upcoming work