Contract Administrator

HIR Talent Pty; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

HIR Talent Pty is partnering with an established builder-developer to appoint an experienced Contracts Administrator to support the delivery of high-quality residential projects across Sydney. You will manage day-to-day commercial and contractual administration, oversee subcontractor procurement, variations and progress claims, and provide cost reporting to support successful project delivery.

This hands-on role requires strong attention to detail, stakeholder communication, and the ability to

Qualifications

• 3+ years' experience as a Contracts Administrator in builder-developer or construction contractor environment.
• Experience on residential or mixed-use apartment projects.
• A tertiary qualification in Construction Management, Quantity Surveying, Building or related discipline.
• Strong knowledge of construction contracts, subcontractor procurement and commercial administration.
• Experience managing variations, progress claims, subcontractor payments and cost reporting.
• Proficiency in construction management platforms.

Responsibilities

• Manage the administration of contracts from procurement through to project completion.
• Prepare, review and administer subcontractor agreements and purchase orders.
• Coordinate subcontractor procurement, tendering, scope reviews and trade letting.
• Review and assess subcontractor progress claims, payment schedules and variations.
• Prepare and manage progress claims, variations and contractual correspondence.
• Monitor project costs, budgets, commitments and forecast expenditure.
• Identify and manage commercial risks, contractual discrepancies and potential cost variations.
• Maintain contract registers, variation logs, procurement schedules and project documentation.
• Liaise with project managers, site teams, subcontractors, consultants and suppliers to resolve issues.
• Assist with monthly cost reports and project financial forecasts.
• Manage contractual notices, extensions of time and delay-related documentation.
• Support resolution of subcontractor disputes and commercial issues.
• Assist with practical completion, defects management, final accounts and close-out.

Skills

Communication

Stakeholder mgmt

Commercial acuity

Attention to detail

Education

Construction degree

Tools

Construction software

Job description

HIR Talent is partnering with an established builder-developer to appoint an experienced Contracts Administrator to support the delivery of high-quality residential construction projects across Sydney.

This is an opportunity to join a hands-on construction business delivering quality residential projects, where you will play a key role in the commercial and contractual management of projects from procurement through to completion.

The Opportunity

As Contracts Administrator, you will be responsible for the day-to-day commercial and contractual administration of residential construction projects. Working closely with the project and site teams, you will oversee subcontractor procurement, contract administration, variations, progress claims and cost reporting to support the successful delivery of projects.

This role will suit a commercially minded Contracts Administrator with residential construction experience, strong attention to detail and the ability to manage competing priorities in a fast-paced construction environment.

Key Responsibilities

• Manage the administration of construction contracts from procurement through to project completion.
• Prepare, review and administer subcontractor agreements and purchase orders.
• Coordinate subcontractor procurement, tendering, scope reviews and trade letting.
• Review and assess subcontractor progress claims, payment schedules and variations.
• Prepare and manage progress claims, variations and contractual correspondence.
• Monitor project costs, budgets, commitments and forecast expenditure.
• Identify and manage commercial risks, contractual discrepancies and potential cost variations.
• Maintain accurate contract registers, variation logs, procurement schedules and project documentation.
• Liaise with project managers, site teams, subcontractors, consultants and suppliers to resolve contractual and commercial issues.
• Assist with the preparation of monthly cost reports and project financial forecasts.
• Manage contractual notices, extensions of time and delay-related documentation as required.
• Support the resolution of subcontractor disputes and commercial issues.
• Assist with practical completion, defects management, final accounts and project close-out.

About You

To be successful in this role, you will bring:

• 3+ years' experience as a Contracts Administrator within builder-developer or construction contractor environment
• Demonstrated experience working on residential or mixed-use apartment projects.
• A tertiary qualification in Construction Management, Quantity Surveying, Building or a related discipline.
• Strong knowledge of construction contracts, subcontractor procurement and commercial administration.
• Experience managing variations, progress claims, subcontractor payments and cost reporting.
• Proficiency in construction management and project administration platforms.
• Strong commercial acumen, negotiation skills and attention to detail.
• Excellent communication and stakeholder management capabilities.
• The ability to work autonomously, manage competing deadlines and contribute effectively within a project team.

The Opportunity

• Join an established builder-developer with a strong focus on quality construction and delivery.
• Work across high-quality residential and multi-residential developments in Sydney.
• Gain exposure to the full commercial lifecycle of construction projects.
• Work within a hands-on, collaborative team with a strong focus on project outcomes.
• Play an integral role in the successful commercial delivery of prominent residential developments.