Senior Business Administrator

Bright & Duggan Group; St Leonards; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible and inclusive environment

Education and training opportunities

Employee referral program

Wellness leave

First Aid & Mental Health First Aid on

site

Job summary

Bright & Duggan Group in Australia is seeking a highly organised Senior Business Administrator to join the Facilities team. The role focuses on keeping PBM and SBM operations running smoothly, coordinating contracts and documentation, and providing system and process support across property and facilities platforms.

You will manage meetings, onboarding of new buildings, and ensure WHS/ISO documentation is up to date, while working with multiple stakeholders to identify improvements and

Qualifications

• Highly organised with exceptional attention to detail.
• Experience in administration, operations, property or facilities.
• Confident managing multiple priorities and stakeholders.
• Proactive, solutions-focused and ownership-driven.
• Clear, professional communication.

Responsibilities

• Support day-to-day administration of PBM and SBM operations.
• Coordinate contracts, reporting and key business documentation.
• Prepare reports, presentations and correspondence.
• Manage meetings, agendas, minutes and follow-up actions.
• Support new building onboarding, systems and service connections.
• Maintain WHS, ISO and operational documentation.
• Coordinate suppliers, contractors and business services.
• Support system administration across property and facilities platforms.
• Coordinate team, training and engagement activities.
• Identify opportunities to simplify and improve processes.

Skills

Highly organised

Attention to detail

Multitasking

Proactive

Clear communicator

Collaborative

Service-oriented

Administration experience

Operations experience

Property/Facilities experience

MS 365 proficient

DocuSign experience

MyBos experience

Contract administration

Supplier coordination

Tools

Microsoft 365 (Word, Excel, PowerPoint, Outlook)

DocuSign

MyBos

Job description

Bright & Duggan Group is built on the principles of United, Trusted, Accountable, and Visionary. These values serve as the foundation for our team and guide our approach to work and interactions with clients and colleagues. We expect all employees to consistently promote and uphold these values.

As Bright & Duggan team members, our employees act as ambassadors for the whole group. Our diverse portfolio comprises of four main pillars: strata management, integrated resort management, building and facilities management and asset management. To foster growth and extend our service offerings and reach, we expect our employees to actively promote all brands and products associated with Bright & Duggan.

Job Description

Make an impact behind the scenes

We have an excellent opportunity for a highly organised, proactive Senior Business Administrator to join Bright & Duggan Group's Facilities team.

This is a varied, hands-on role where you will be at the centre of our PBM and SBM operations, keeping processes running smoothly, supporting operational leaders, and ensuring our teams have the systems, information and coordination they need to deliver.

If you love bringing structure to a busy environment, solving problems, and finding smarter ways of working, this could be the role for you.

What you will be doing:

• Supporting the smooth day-to-day administration of PBM and SBM operations
• Coordinating contracts, reporting and key business documentation
• Preparing reports, presentations and correspondence
• Managing meetings, agendas, minutes and follow-up actions
• Supporting new building onboarding, systems and service connections
• Maintaining WHS, ISO and operational documentation
• Coordinating suppliers, contractors and business services
• Supporting system administration across property and facilities platforms
• Coordinating team, training and engagement activities
• Identifying opportunities to simplify and improve processes

What you will bring:

We are looking for someone who is:

• Highly organised with exceptional attention to detail
• Confident managing multiple priorities and stakeholders
• Proactive, solutions-focused and comfortable taking ownership
• A clear and professional communicator
• Collaborative, dependable and service-focused
• Experienced in administration, operations, property or facilities
• Confident using Microsoft 365, including Word, Excel, PowerPoint and Outlook
• Experience with DocuSign, MyBos, contract administration or supplier coordination will be highly regarded.

Desired Skills and Experience

• Excellent working environment - we are known for our flexible and inclusive working environment.
• On going education and learning both internally and externally
• Employee Assistance Programs - we look after YOU.
• Salary Sacrifice Novated lease options.
• First Aid & Mental Health First Aid Officers on site to support YOU
• Wellness Leave
• Lucrative employee referral program
• Recognition and reward events

We believe in nurturing a diverse and inclusive workplace to build for a bigger and brighter future. As an equal opportunity employer, all candidates will receive consideration without regard to race, religion, gender identity or age.