Legal Administrative Assistant

G2 Legal Limited; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

G2 Legal Limited is seeking a Legal Administrative Assistant to support a large in-house legal team across multiple markets. The role covers invoice management, accruals, and admin support within a growing, high-performing legal department of a major infrastructure business.

The ideal candidate has 2–5 years of admin experience, strong organisational skills, and comfort with SAP and Excel. You will interact with external providers and internal teams while maintaining discretion with confidential

Qualifications

• 2–5 years of administration experience, ideally in a professional services environment.
• Strong attention to detail with excellent organisational skills.
• Comfortable working with systems and quick to learn new technology.
• Some exposure to billing, accounts payable or financial administration.
• Strong communication skills and confidence dealing with stakeholders.
• Proactive, collaborative and able to manage competing priorities.
• High level of discretion when handling confidential information.
• Solid Microsoft Excel skills.

Responsibilities

• Manage legal invoices, purchase orders and service entry sheets through SAP.
• Coordinate monthly legal accruals and support invoice reconciliation.
• Liaise with external legal providers, Accounts Payable and internal stakeholders to resolve billing queries.
• Provide broader administrative support, including document management, meetings, expenses, travel and onboarding.
• Assist with team projects and identify opportunities to improve processes and efficiencies.

Skills

Admin experience

Attention to detail

Systems savvy

Billing exposure

Communication

Discretion

Excel

Tools

SAP

Excel

Job description

We are looking for an Legal Administrative Assistant to assist a large In House legal team. The organisation operates across multiple international markets and is at an exciting stage of growth.

This is a varied role. Key responsibilities include:

• Managing legal invoices, purchase orders and service entry sheets through SAP
• Coordinating monthly legal accruals and supporting invoice reconciliation
• Liaising with external legal providers, Accounts Payable and internal stakeholders to resolve billing queries
• Providing broader administrative support to the Legal team, including document management, meetings, expenses, travel and onboarding
• Assisting with team projects and identifying opportunities to improve processes and efficiencies

About you:

• 2-5 years' experience in administration, team support or a professional services environment. Ideally in a law firm.
• Strong attention to detail and excellent organisational skills
• Comfortable working with systems and confident picking up new technology.
• Some exposure to billing, accounts payable or financial administration would be beneficial
• Strong communication skills and confidence dealing with a range of stakeholders
• Proactive, collaborative and able to manage competing priorities
• High level of discretion when dealing with confidential legal and financial information
• Solid Microsoft Excel skills

This is a great opportunity for an experienced administrator to join a growing, high-performing Legal team within a leading infrastructure business, with exposure to both legal operations and the wider organisation.

Please NO law graduates or law students.

Interested in finding out more? Please get in touch for a confidential discussion, or reach out if you know someone who may be a good fit.