Senior Administrative Officer

University of Sydney; Sydney; On-site; AUD 110,000 - 114,000; Full time

Job summary

Casual Senior Administrative Officer opportunity within the Division of Teaching and Learning at the University of Sydney for a short-term assignment from Friday 30 October – Friday 13 November 2026 (11 working days). The role focuses on providing administrative support, managing calendars and emails, and delivering high-quality customer service to staff and students.

The successful candidate will be highly organised, proactive, and able to work independently, navigating university systems such

Qualifications

• Experience in a professional office environment and strong administrative skills.
• Excellent organisational and time-management abilities with multiple priorities.
• Strong written and verbal communication and customer-service oriented approach.
• Confidence in managing calendars, emails, and meeting coordination.
• Proficiency with Microsoft Office including Outlook, Word and Excel.

Responsibilities

• Provide high-quality administrative support in a professional office environment.
• Manage calendars, coordinate meetings, and maintain schedules.
• Monitor and manage email correspondence with timely, professional replies.
• Deliver excellent customer service to staff, students, and stakeholders.
• Utilise Microsoft Office to support daily administrative tasks.
• Navigate university systems and processes as required.

Skills

Strong administrative skills

Organisational skills

Time-management

Written and verbal communication

Outlook

Excel

Independent work

Tools

Microsoft Outlook

Word

Excel

Concur

Campus Assist

Job description

Casual Senior Administrative opportunity within the Division of Teaching and Learning Short-term assignment covering leave from Friday 30 October – Friday 13 November 2026 HEO 7 Step 1, $80.81 per hour

About the Opportunity We are seeking a highly organised, customer-focused Senior Administrative Officer to join the University of Sydney for a short-term, two-week assignment from Friday 30 October – Friday 13 November 2026 (total of 11 working days initially). This is an excellent opportunity for an experienced administrator with strong organisational skills, a proactive approach, and the ability to thrive in a busy office environment. The successful candidate will provide administrative support, manage calendars and emails, and help ensure the smooth day-to-day running of office operations.

Key Responsibilities

• provide high-quality administrative support in a professional office environment
• manage calendars, coordinate meetings, and maintain schedules
• monitor and manage email correspondence, ensuring timely and professional responses
• deliver excellent customer service to staff, students, and other stakeholders
• use the Microsoft Office suite to support daily administrative tasks
• navigate university administrative systems and processes as required
• assist with general office coordination and administrative duties

About You

• previous experience working in an office environment
• with strong administrative skills
• excellent organisational and time-management skills, with the ability to manage competing priorities
• strong written and verbal communication skills and a customer-service-oriented approach
• confidence managing calendars, emails, and meeting coordination
• proficiency in the Microsoft Office suite, including Outlook, Word, and Excel
• the ability to work independently, demonstrate initiative, and adapt quickly to a short-term assignment

Desirable

• Previous experience using university administrative systems, such as Concur and Campus Assist.
• Experience gained at any university is welcome, and familiarity with university systems is an advantage rather than a requirement.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+.

We welcome applications from candidates from all backgrounds. We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

Applications Close

Sunday 18 October 2026 11:59 PM

Click to view the Position Description for this role.

Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! So once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you! The University values are excellence, trust and accountability. The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

The University reserves the right not to proceed with any appointment.

The University reserves the right not to proceed with any appointment. The University of Sydney may conduct routine pre-employment checks before an appointment is made.

Want to know more about working at the University of Sydney? https://www.sydney.edu.au/about-us.html