Senior Administration Officer

The University of Sydney; Sydney; On-site; AUD 97,000 - 118,000; Full time

Job summary

The University of Sydney is seeking a Senior Administration Officer for the Sydney Pharmacy School. This full-time fixed-term role runs January 2027 to June 2027 and covers staff leave, with potential for internal secondment.

You will work closely with the School Manager, providing high-level administrative and project support across HR, finance, facilities and events, ensuring smooth operations and stakeholder satisfaction within a dynamic academic environment.

Qualifications

• Relevant tertiary qualifications in business administration or related discipline.
• Demonstrated administrative experience in a large, complex organisation.
• Experience providing high-level administrative and executive support.

Responsibilities

• Provide high-level administrative and operational support to the school manager and executive support team.
• Coordinate a broad range of administrative activities ensuring efficient service delivery to staff and stakeholders.
• Respond to complex enquiries with sound judgement and initiative.
• Advise on university policies, procedures and processes.
• Support HR processes, leave management and policy inquiries.

Skills

Executive support

Stakeholder management

Budget tracking

HR processes

Education

Tertiary qualifications in business administration

Tools

Microsoft Office

Administrative systems

Job description

Full-time fixed-term opportunity from January 2027 to June 2027

HEO Level 6, Base Salary starting from $107,312 p.a. + 17% superannuation

Suitable as a fixed-term appointment or secondment opportunity for internal candidates

Join the Sydney Pharmacy School and play a key role in supporting operational and academic administration activities

About the opportunity

Sydney Pharmacy School is internationally recognised for excellence in education and research and is committed to delivering outstanding support services that enable academic and professional staff to thrive.

The school is seeking an experienced and highly organised Senior Administration Officer to join our professional services team on a fixed-term basis from January 2027 to June 2027 to cover a period of staff leave. This opportunity is also available as a secondment for eligible internal candidates

Working closely with the School Manager, the Senior Administration Officer is a key member of the Executive Support team and provides high-level administrative, operational and project support across a broad range of school activities. This role serves as a central point of coordination for administration, human resources, finance, facilities, events and stakeholder engagement activities, helping to ensure the efficient and effective operation of the School.

The successful candidate will provide expert administrative support, manage complex enquiries and operational matters, contribute to continuous improvement initiatives and maintain strong relationships across the Faculty, University and external stakeholders. This is an excellent opportunity for an experienced administrator who enjoys variety, problem-solving and working in a collaborative and customer-focused environment.

Key responsibilities

• Provide high-level administrative and operational support to the school manager and executive support team
• manage a broad range of administrative activities, ensuring efficient and professional service delivery to staff, students and stakeholders
• respond to complex enquiries and administrative matters, exercising sound judgement, discretion and initiative
• provide advice and guidance on university policies, procedures and administrative processes
• support school staffing and human resource administration activities, including assisting with hr processes, leave management and policy enquiries
• coordinate meetings, events, workshops and conferences, including scheduling, logistics, travel arrangements, agendas and minutes
• manage correspondence and ensure matters are appropriately prioritised, actioned and escalated where required
• support financial administration activities including invoice processing, purchasing, budget tracking, travel acquittals and reporting
• prepare reports, data summaries, presentations and documentation to support decision-making and operational planning
• maintain accurate records and ensure compliance with university policies and procedures
• build and maintain productive relationships with academic and professional staff across the faculty and university
• identify opportunities for process improvement and contribute to initiatives that enhance operational effectiveness
• collaborate with administrative colleagues across the faculty and contribute to a culture of continuous improvement and service excellence
• undertake other duties commensurate with the classification level of the position.

About you

• Relevant tertiary qualifications in business administration or a related discipline, or an equivalent combination of training and experience
• demonstrated administrative experience within a large and complex organisation, preferably within the higher education sector
• experience providing high-level administrative and executive support in a fast-paced environment
• well-developed organisational and time management skills, with the ability to manage competing priorities and meet deadlines
• strong problem-solving skills and the ability to exercise sound judgement and initiative
• excellent verbal and written communication skills and a commitment to delivering high-quality customer service
• demonstrated ability to build effective working relationships with a diverse range of stakeholders
• experience supporting financial administration processes, including purchasing, invoice management, expenditure monitoring and reporting
• strong attention to detail and commitment to accuracy.
• advanced computer skills, including proficiency in Microsoft office and administrative systems
• experience working collaboratively within a team environment and contributing positively to workplace culture
• a commitment to fostering inclusive, respectful and professional working environments.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Work Rights

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.