Senior Administration Officer

Living Knowledge; Sydney; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

Living Knowledge Network is seeking a Senior Administration Officer to provide high‑level administrative, financial and operational support. Reporting to the Executive Director, the role ensures efficient business functions across administration, finance, travel and records management, with supervision of a Finance Officer.

The position is a 2-year fixed-term, full-time role with potential for ongoing employment, and offers remote work from anywhere in Australia.

Qualifications

• 2–5 years senior administration experience.
• Strong written and verbal communication.
• Experience coordinating multiple stakeholders/external providers.
• Proactive problem-solving and prioritisation skills.

Responsibilities

• Lead and coordinate senior administrative support across functions.
• Build relationships with internal teams and external service providers.
• Coordinate travel, meetings and logistics.
• Provide senior financial administration support including reporting and reconciliations.
• Maintain documents and records management systems.
• Identify and implement process improvements.
• Support a collaborative, values-led workplace culture.

Skills

Senior admin

Microsoft 365

Stakeholder coordination

Team leadership

Driver's license

Education

Business Administration

Finance

Accounting

Tools

Microsoft 365

Job description

About Living Knowledge Network

Living Knowledge Network is a Community-led network activating Indigenous Knowledge solutions by supporting Communities to lead. Grounded in the world's oldest living knowledge systems, Living Knowledge Network works alongside Communities to strengthen cultural authority, revitalise traditional knowledge and create practical solutions for the challenges we face today. Born from Cultural Fire practice, the network now supports a broad range of Community-led initiatives across Country, culture, education, wellbeing, land, water and environmental stewardship.

Everything they do is guided by Community, Country and self-determination.

About the role

Living Knowledge Network are seeking an experienced and highly organised Senior Administration Officer to provide high-level administrative, financial and operational support across the organisation.

Reporting directly to the Executive Director, the role is central to ensuring business functions operate efficiently and effectively. Working across administration, finance, travel, records management, reporting and stakeholder coordination, you will help maintain strong systems, support organisational priorities and contribute to continuous improvement initiatives. This is a 2 year Fixed term, Full Time position with potential for ongoing employment. The role includes the supervision and support of a Finance Officer.

Key responsibilities

• Lead and coordinate senior administrative support across multiple business functions.
• Build and maintain effective relationships with internal teams and external service providers.
• Coordinate organisational travel, meetings and associated logistics.
• Provide senior financial administration support including, reporting, reconciliations and record keeping.
• Maintain accurate document and records management systems.
• Identify and implement process improvement opportunities.
• Contribute to a collaborative, culturally grounded workplace culture.

About you

To be successful in this role, you will bring:

• 2 to 5 years' senior administration experience or relevant qualifications.
• Senior business-related administration experience and confidence working with financial and other business information.
• Strong experience coordinating multiple service providers or external stakeholders.
• High-level organisational and prioritisation skills, with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills.
• Strong problem-solving capabilities and a proactive approach to resolving issues.
• Proficiency in Microsoft 365 and online collaboration tools.
• Ability to lead a small team effectively within a remote team environment
• Current unrestricted drivers licence

Highly Regarded

• Qualifications in Business Administration, Finance, Accounting or a related discipline.
• Experience within not-for-profit, charitable, professional services or community-focused organisations.
• Experience working with Indigenous organisations, communities and stakeholders. Cultural awareness and an understanding of community engagement principles are highly valued.

Why Join Living Knowledge Network?

• Work remotely from anywhere in Australia.
• Join a purpose-driven organisation creating meaningful impact alongside Communities.
• Be part of a collaborative and values-led team.
• Opportunity to contribute to innovative Community-led initiatives across Australia.
• Potential for ongoing employment beyond the initial contract term.

Interviews may commence prior to closing date.