Senior Administration Officer

NSW Health; Randwick City Council; On-site; AUD 87,000 - 89,000; Full time

Benefits offered by this job

Salary packaging options

Novated leasing

Discounted Private Health Insurance

Gym memberships / Fitness Passport

Employee Assistance Program (EAP)

Job summary

NSW Health seeks an Administration Officer Level 6 to support the Respiratory and Sleep Medicine department at Prince of Wales Hospital. The role involves confidential document prep, agenda/minute preparation, HR documentation and assisting the Head of Department with projects and departmental tasks.

The position is temporary full-time, 38 hours per week, until February 2027, with professional development and a range of staff benefits.

Qualifications

• Excellent communication, interpersonal and conflict resolution abilities.
• Demonstrated success delivering high-level support services to a busy clinical department.
• Strong office management and organisational skills.
• Experience in project management and prioritising a heavy workload.
• Proficiency with information handling and office software.

Responsibilities

• Assist the Head of Department in managing a busy clinical service.
• Direct other departmental administrative staff and ensure high-standard support services.
• Prepare confidential documents, agendas and minutes; manage HR documentation.
• Support development and timely preparation of policies and procedures.
• Contribute to corporate software systems use at a reference level within the department.

Skills

Communication skills

Interpersonal skills

Conflict resolution

Office management

Organisational skills

Project management

Report writing

Information handling

Office software proficiency

Job description

Employment Type:TemporaryFull Time until February 2027
Position Classification:Administration Officer Level 6
Remuneration:$86,896.63 - $88,951.42 per annum plus superannuation
Hours Per Week:38
Application Close: Tuesday, 6 October 2026

To be considered for this position you must be an employee of South Eastern Sydney Local Health District and its Affiliated Health Organisations.

• Financial benefits - Salary packaging options - Up to $9K for living expenses, $2.6K meal & entertainment, Novated Leasing; and Discounted Private Health Insurance.
• Work-life balance - Up to 12 allocated days off each year (for full-time employees) in addition to annual leave.
• Professional growth - Learning and development opportunities, including in-house training with RTO My Health Learning.
• Health & wellbeing - Discounted gym memberships with a Fitness Passport and Employee Assistance Program (EAP) for employees and family members.

The Role

The vision for South Eastern Sydney Local Health District (SESLHD) is ‘exceptional care, healthier lives’. SESLHD is committed to enabling our community to be healthy and well, and to providing the best possible compassionate care when people need it.

The occupant of this position will assist the Head of Department in management of a busy clinical service, and to direct the other departmental administrative staff.

The position holder ensures the provision of a high standard of clinical and administrative support services including but not limited to confidential document preparation, agenda and minute preparation, corporate resources management, human resource documentation, as well as assistance with the preparation of policies and procedures in a timely, patient-focused and resource-efficient manner.

To meet the needs of the Head of Department, as required, by assuming responsibility for specific projects, tasks and activities within the department of Respiratory and Sleep Medicine and external as required. To provide assistance with the corporate software systems at a reference level within the department.

Where You’ll be Working

Prince of Wales Hospital and Community Health Service is a Level 6 Tertiary Referral Hospital with an inpatient bed base of 370. Each year we care for more than 70,000 patients in our Emergency Department and have around 50,000 admissions to the inpatient units. POWH offers an outpatient service and rural outreach service and provides more than 900,000 occasions of non-admitted patient care each year, including innovative virtual models of care. We have transitioned the majority of inpatient units and wards to the Acute Services Building (ASB) including a state of the art Emergency Department and Intensive Care Unit. POWH provides an exceptional staff experience and enhanced patient and family outcomes as a result of the provision of person-centred care.

Randwick Local council is renowned for our world‑class beaches and supported by cafes and restaurants to tickle your taste‑buds, Randwick’s fascinating coastline and atmosphere will have you in awe the minute you arrive. Offering a mix of historic buildings, impressive beaches and coastal walks coupled with boutique restaurants, transport links and a vibrant nightlife, you’ll never be short of things to do in this progressive community.

Selection Criteria

• Are you currently employed within South Eastern Sydney Local Health District, War Memorial or Calvary?
• Excellent communication, interpersonal and conflict resolution skills and demonstrated success in delivering high level support services to the management of a busy clinical department.
• Demonstrated exceptional office management and organisational skills.
• 3.Experience in project management.
• Demonstrated ability to manage a high workload, prioritise tasks whilst under sustained pressure, and maintain accuracy and attention to detail.
• Demonstrated ability to show initiative and use sound judgement and work collaboratively and as part of a team as well as independently.
• Demonstrated experience in writing reports, developing procedures and work practices, business papers/agendas, minute taking and high level correspondence with attention to detail.
• A demonstrable high level of proficiency with information handling, organisational and office softwares.

OurCOREValues are Collaboration, Openness, Respect and Empowerment and have been created by employees for employees and help define how we work and to inspire positive interactions in the workplace.

We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplaces are welcoming and safe for all our employees, irrespective of their unique characteristic including age, ethnicity, cultural or spiritual background, gender identity, disability, education and social‑economic status. Read about our Diversity, Inclusion and Belonging Strategy for more information.

Reasonable Adjustments

NSW Health recognises everyone is unique, and that you may require some adjustments to ensure you have the best opportunity to apply. If we can make some adjustments to the NSW Health recruitment/interview process, then please email***************@health.nsw.gov.auand let us know.

Adjustments may include but are not limited to, physical requirements, interview setups and specific interview availability times where required.

Information for applicants

• An eligibility list may be created for future vacancies
• Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing.
• Applicants will be assessed against the essential requirements and selection criteria contained within the position description
• Recommended applicants will be reviewed for compliance with NSW Health policy directiveOccupational Assessment, Screening and Vaccination against Specific Diseasesfor all positions prior to offer
• We do have an Aboriginal Workforce Team that can also provide support and for additional information please visit ourStepping Up Website