Senior Administration Officer

Queensland Department of Youth Justice and Victim Support; Cairns Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

Queensland Department of Youth Justice and Victim Support in Cairns, QLD seeks a Senior Administration Officer to provide high-level administrative support, manage budget and reporting, and lead local systems for assets, facilities, and HR. You will collaborate with management, coach staff, and drive compliant administrative practices in a dynamic government environment.

The role requires autonomous work, strong analytical skills, and effective communication with internal and external

Qualifications

• Experience providing administrative advice and high-quality support across assets, facilities, financial and human resources.
• Ability to prepare reports and draft management correspondence.
• Ability to develop and apply administrative work practices.

Responsibilities

• Demonstrate cultural capability and commitment to inclusive culture in line with the Human Rights Act 2019.
• Provide timely administrative advice on assets, facilities, financial and HR processes; analyse reports and draft correspondence.
• Develop and apply local administrative practices that enhance service delivery and ensure compliance with policies and legislation.
• Manage budget preparation, review, and performance reporting; perform expenditure reconciliations.
• Lead and maintain local administrative systems for assets, fleet, HR, reporting and business processes.
• Operate autonomously with initiative to resolve complex issues and adapt processes for practical solutions.
• Participate in the management team and contribute to local planning and decision-making.
• Support and coach staff on departmental policies and processes for assets, budgets, financials, HR and reporting.
• Allocate and prioritise tasks within the administrative team, balancing priorities for efficient workflow.
• Develop networks with internal/external stakeholders to ensure coordination and compliance with requirements.
• Process manual pay entries into the SWEAP payroll system for Co-Responder staff on shift.

Job description

Queensland Department of Youth Justice and Victim Support - Cairns QLD

As Senior Administration Officer, you will specifically:

• Demonstrate cultural capability and/or a commitment to developing cultural capability to ensure an inclusive culture that aligns with the Human Rights Act 2019 and supports departmental programs and community partnerships aimed at preserving cultural connections for Aboriginal and Torres Strait Islander peoples.
• Provide timely, high-quality administrative advice and support on the management of assets, facilities, financial and human resources, performance reporting and business systems. Analyse and prepare reports and draft correspondence for management.
• Develop and apply local administrative work practices and processes (established and not established) that enhance service delivery, and regularly review these practices and processes to ensure compliance with relevant departmental human resource, financial management, and other standards, policies, and legislation relevant to the operations of the business area.
• Manage, monitor, and deliver financial processes, including preparation and reviewing of the budget and performance reporting, and expenditure reconciliations.
• Lead, develop, implement, and maintain effective local administrative systems and processes for their business unit including systems relating to the management of assets and fleet, financial and human resources, performance reporting and business processes to meet the evolving needs of the business area and department.
• Have the ability to operate autonomously using a high level of initiative to resolve complex issues that frequently requires the interpretation of information and adaptation of processes to deliver practical solutions at the local level.
• Participate as a member of the management team, and contribute to local strategic and operational planning, reviews, and key decision-making.
• Support and coach employees in the local area pertaining to departmental policies and processes for management of assets, facilities, budgets, financial and human resources, reporting and business systems.
• Allocate, prioritise, and manage tasks within the administrative team in accordance with departmental procedures and financial and administrative delegations. Exercise judgement in balancing conflicting priorities, ensuring efficient workflow and productivity across administrative functions.
• Develop and maintain networks with internal and external clients and stakeholders to ensure effective integration, coordination, and liaison occur. Communicate with internal and external stakeholders to encourage cooperation in complying with technical, business, and administrative requirements.
• Processing manual pay entries into the SWEAP payroll system for all Co-Responder staff who receive penalty payments and who work shift work.

Job Ad Reference: QLD/701904/26