Senior Administration and Personal Assistant

Eastern Health; Melbourne; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Career development

Flexible working arrangements

Wellbeing support

Salary packaging

Job summary

Eastern Health is seeking a Senior Administration and Personal Assistant to support the GP Clinic in Healesville. The role combines senior administration leadership with high-level executive assistance to the Deputy Director Operations, Community and Integrated Care.

It is a permanent part-time position (3 days/week) designed to balance work and life while contributing to patient-focused care. You will oversee administrative systems, ensure efficient diary management, reporting and project

Qualifications

• Experienced administration leader with track record of coordinating complex administrative tasks.
• Exceptional interpersonal and written communication skills for internal and external stakeholders.
• Ability to work independently, self-direct, and drive continuous improvement.
• Proficient in Microsoft Office/Office 365, especially Word, Excel and Outlook.

Responsibilities

• Coordinate administrative, financial, reporting, accreditation and operational functions within the GP Clinic.
• Provide high-level executive support to the Deputy Director Operations including diary management and meeting coordination.
• Deliver patient-focused, efficient administration services and professional support to GP Clinic staff.

Skills

Administration leadership

Interpersonal skills

Written communication

Independent work

Microsoft Office 365

Organisational skills

Change and improvement

Tools

Microsoft Office 365

Job description

Senior Administration and Personal Assistant

• Permanent Part Time | 3 days per week | Experience work-life balance
• Healesville Hospital | Work in the heart of the Yarra Valley with stunning mountain views
• Senior Administrator for GP Clinic, and Personal Assistant to Deputy Director Operations, Community and Integrated Care (Care@Home Program)

Eastern Health is one of Victoria's largest public health services. As a values-led, integrated service united by our Healthier Together promise, we deliver high-quality care, support and service to a broad and diverse community across Melbourne’s east and beyond.

About the role

The role is responsible for coordinating key administrative, financial, reporting, accreditation and operational functions within the GP Clinic, while also providing high-level executive support including diary management, meeting coordination, correspondence, reporting and project support for the Deputy Director of Operations, Community and Integrated Care (Care@Home).

This position involves:

• 2 days a week, Senior Administrator for GP Clinic
• 1 day a week, Personal Assistant
• Overseeing the smooth running of all administrative systems within GP Clinic
• The provision of high-level administrative, secretarial and executive support services to the Deputy Director.
• Providing patient focused, efficient and high quality administration services within GP Clinic, and as required, to the site.
• Professional support to other administrative staff within GP Clinic

What you’ll bring

• Experienced administration leader
• Exceptional interpersonal and written communication skills
• Ability to show innovation, be self-directed and work independently
• Proficient in computer literacy, with skills in Microsoft Office/Office 365, particularly Word, Excel and Outlook
• Excellent communication and organisational skills
• Promote change and continuous improvement

What we offer

Being part of Eastern Health means belonging to a welcoming team of healthcare experts. We offer a range of benefits including:

• Investment in your career through continuous learning, mentoring, professional development, and opportunities to progress into specialist, leadership or advanced practice pathways.
• Work-life balance with flexible working arrangements, study and professional development leave, and leave purchasing options.
• Wellbeing support through fitness programs, confidential employee assistance services for you and your family, and 24/7 access to a range of support resources.
• Financial incentives to help you make the most of your earnings, including salary packaging through Maxxia, novated leasing options, and employee discounts on health insurance, banking and more.

You must be eligible to work in Australia. Applications are reviewed as they are received, so we encourage early applications as the advertisement may close prior to the closing date.

Shortlisted candidates will be contacted to arrange an interview, and all applicants will be advised of the outcome of their application. Appointment to this position is subject to a satisfactory National Police Check, compliance with mandatory vaccination requirements, including annual influenza vaccination, and evidence of immunity to vaccine-preventable diseases where required.

Our commitments

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability across the communities we serve and within our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• We are shaping a culture that delivers exceptional care for our community, and an exceptional experience for all the people who make it possible.

Contact Number: 0468 539 ***

Contact Email: ***************@easternhealth.org.au

Job Posting End Date: 12/11/2026

Contact the person listed in the advertisement above for any queries related to the role or for any adjustments you may require during the recruitment process.

Or contact our Talent Acquisition team for support on (03) 9955 7*** (option 1) or ***************@easternhealth.org.au for any assistance with your application.

Our Values in ActionRespect for all | Safe and welcoming | Partnering in care | Innovate, learn and lead