Senior Administration and Personal Assistant

Eastern Health; Melbourne; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Flexible work arrangements

Salary packaging options

Supportive team

Professional development

Wellbeing programs

Job summary

Eastern Health in Lilydale, VIC, seeks a Senior Administration and Personal Assistant to support the GP Clinic and Deputy Director of Operations, Care@Home. The role is permanent part-time (3 days per week) and focuses on coordinating administrative, financial, reporting and accreditation tasks while providing high-level executive support.

You will oversee GP Clinic systems, manage diaries and meetings, and work with clinical and administrative staff to maintain efficient, patient-focused

Qualifications

• Experience leading administrative teams and functions.
• Strong written and verbal communication skills.
• Ability to work independently and drive improvements.

Responsibilities

• Coordinate administrative, financial, reporting, accreditation, and operational tasks for the GP Clinic.
• Provide high-level executive support including diary management and meeting coordination.
• Support Deputy Director Operations, Care@Home Program with project tasks.
• Ensure smooth running of GP Clinic administrative systems.
• Deliver patient-focused, efficient admin services.

Skills

Administration leadership

Interpersonal communication

Independent working

Microsoft Office

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Title: Senior Administration and Personal Assistant

Location: Lilydale, VIC, AU, 3140

Job Posting Date: 20 Oct 2026

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Senior Administration and Personal Assistant

• Permanent Part Time | 3 days per week | Experience work-life balance
• Healesville Hospital | Work in the heart of the Yarra Valley with stunning mountain views
• Senior Administrator for GP Clinic, and Personal Assistant to Deputy Director Operations, Community and Integrated Care (Care@Home Program)

Eastern Health is one of Victoria's largest public health services. As a values-led, integrated service united by our Healthier Together promise, we deliver high-quality care, support and service to a broad and diverse community across Melbourne’s east and beyond.

About the role

The role is responsible for coordinating key administrative, financial, reporting, accreditation and operational functions within the GP Clinic, while also providing high-level executive support including diary management, meeting coordination, correspondence, reporting and project support for the Deputy Director of Operations, Community and Integrated Care (Care@Home).

This position involves:

• 2 days a week, Senior Administrator for GP Clinic
• 1 day a week, Personal Assistant
• Overseeing the smooth running of all administrative systems within GP Clinic
• The provision of high-level administrative, secretarial and executive support services to the Deputy Director.
• Providing patient focused, efficient and high quality administration services within GP Clinic, and as required, to the site.
• Professional support to other administrative staff within GP Clinic

What you’ll bring

• Experienced administration leader
• Exceptional interpersonal and written communication skills
• Ability to show innovation, be self-directed and work independently
• Proficient in computer literacy, with skills in Microsoft Office/Office 365, particularly Word, Excel and Outlook
• Excellent communication and organisational skills
• Promote change and continuous improvement

What we offer

Being part of Eastern Health means belonging to a welcoming team of healthcare experts. We offer a range of benefits including:

• Investment in your career through continuous learning, mentoring, professional development, and opportunities to progress into specialist, leadership or advanced practice pathways.
• Work-life balance with flexible working arrangements, study and professional development leave, and leave purchasing options.
• Wellbeing support through fitness programs, confidential employee assistance services for you and your family, and 24/7 access to a range of support resources.
• Financial incentives to help you make the most of your earnings, including salary packaging through Maxxia, novated leasing options, and employee discounts on health insurance, banking and more.

You must be eligible to work in Australia.

Shortlisted candidates will be contacted to arrange an interview, and all applicants will be advised of the outcome of their application. Appointment to this position is subject to a satisfactory National Police Check, compliance with mandatory vaccination requirements, including annual influenza vaccination, and evidence of immunity to vaccine-preventable diseases where required.

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability across the communities we serve and within our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• We are shaping a culture that delivers exceptional care for our community, and an exceptional experience for all the people who make it possible.

Job Posting End Date: 12/11/2026

Our Values in Action Respect for all | Safe and welcoming | Partnering in care | Innovate, learn and lead