Secretary / Office Administrator (Part Time)

Cozens Regan Group; Gold Coast City; On-site; AUD 47,000 - 55,000; Part time

Benefits offered by this job

Free off-street parking

Handover period with current Secretary

Job summary

Cozens Regan Group in Nerang, Gold Coast is seeking a part-time Secretary / Office Administrator to join our close-knit team. You will be the first point of contact for clients, manage the front desk, and keep our office running smoothly.

Working Mon–Fri (approx. 5–6 hours/day), you’ll handle reception, email inbox, filing, project information flow, and basic invoicing. The successful candidate is well-organised, proficient with MS Office and capable of independent work.

Qualifications

• Highly organised with excellent attention to detail.
• Confident using the Microsoft Office Suite (Word, Excel, Outlook).
• Warm, pleasant and professional with clients and colleagues.
• A clear and effective communicator, both on the phone and in writing.
• Reliable with a strong work ethic and ability to work independently.
• Previous reception/secretarial/administration experience is advantageous.

Responsibilities

• Front desk reception, answering calls and managing the office email inbox.
• Scanning, filing and maintaining our filing systems.
• Managing and distributing project information between clients and staff.
• Processing fees and preparing invoices.
• General office management, including supplies and day-to-day organisation.
• Providing administrative support to engineers and staff.

Skills

Organised

Microsoft Office

Communication

Customer service

Reception experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Secretary / Office Administrator (Part Time)

Secretary / Office Administrator – Part Time

Cozens Regan Group | Nerang, Gold Coast

Our Background

Cozens Regan Group is a consulting structural and civil engineering firm that has proudly served the Gold Coast and wider Queensland since 1968. Over more than five decades we've built our reputation on quality work, long-standing client relationships and strong family values, and we treat our team the same way.

After many years of loyal service, our much-valued Secretary is retiring, and we're looking for the right person to take over this important role at the heart of our office.

About the role

This is a part-time position (approximately 5-6 hours per day), Monday to Friday, based in our Nerang office. You'll be the first point of contact for our clients and the person who keeps the office running smoothly. Your duties will include:

• Front desk reception, answering phone calls and managing the office email inbox.
• Scanning, filing and maintaining our electronic and hard-copy file management systems.
• Managing and distributing high volume project information between clients and staff.
• Processing fees and preparing occasional invoices.
• General office management, including supplies and day-to-day organisation.
• Providing administrative support to our engineers and staff.

About you

• Highly organised, with excellent attention to detail.
• Confident using the Microsoft Office Suite (Word, Excel, Outlook).
• Warm, pleasant and professional with clients and colleagues.
• A clear and effective communicator, both on the phone and in writing.
• Reliable, with a strong work ethic and the ability to work independently.
• Previous experience in a reception, secretarial or administration role would be advantageous.

What we offer

• Approximately $34 per hour plus superannuation.
• Permanent consistent part-time hours, Monday to Friday.
• A stable, friendly workplace with a genuine family culture.
• Free off-street parking.
• A handover period with our current Secretary to help you settle in.