Secretariat Advisor

Digital Health Inc; Sydney; On-site; AUD 100,000 - 130,000; Full time

Job summary

Australian Digital Health Agency in Sydney is seeking a Secretariat Advisor to support governance through high‑quality secretariat services to internal committees and external groups. The role coordinates committee operations end‑to‑end, working with senior leaders, chairs and stakeholders to ensure governance is efficient and compliant.

Applicants should have strong communication skills, experience with governance frameworks, and the ability to deliver practical, evidence‑based recommendations

Qualifications

• Experience delivering governance or secretariat services in a complex, high‑volume environment.
• Ability to manage competing priorities with limited supervision and exercise sound judgement.
• Experience preparing minutes, governance papers, reports and executive correspondence.
• Strong written and verbal communication skills and ability to engage senior executives and external stakeholders.

Responsibilities

• Coordinate end‑to‑end committee operations and governance activities.
• Provide trusted advice on governance matters and policy implementation.
• Prepare minutes, papers, reports and executive correspondence.
• Identify risks, analyse information and provide evidence‑based recommendations.

Skills

Governance governance

Stakeholder engagement

Written and verbal communication

Analytical/problem solving

MS 365 / SharePoint

Policy and governance frameworks

Education

Bachelor's degree in relevant field

Tools

SharePoint

Microsoft 365

Job description

Australian Digital Health Agency – Sydney NSW

The Secretariat Advisor plays a key role in supporting the Agency's governance framework by providing high-quality secretariat governance services to internal committees and external stakeholder groups. The position is responsible for the end-to-end coordination of committee operations, ensuring governance activities are delivered efficiently, accurately and in accordance with established policies and standards. The role works closely with senior leaders, committee chairs, members and stakeholders, providing trusted advice, managing competing priorities and contributing to continuous improvement of governance practices across the Agency.

The key duties of the position include:

• Demonstrated experience delivering governance or secretariat services in a complex, high-volume and deadline-driven environment.
• Sound understanding of governance principles, frameworks, policies and secretariat practices, with the ability to provide accurate and practical advice.
• Proven ability to manage competing priorities, exercise sound judgement and resolve complex or sensitive issues while working with limited supervision.
• Highly developed written and verbal communication skills, including experience preparing minutes, governance papers, reports, briefings and executive correspondence.
• Strong stakeholder engagement, negotiation and relationship management skills, with the ability to work effectively with senior executives, committee members and external stakeholders.
• Well-developed analytical and problem-solving capabilities, with the ability to identify risks, analyse information and provide evidence-based recommendations.
• Proficiency in Microsoft 365 applications, SharePoint and contemporary digital tools, with a commitment to continuous improvement and adoption of efficient ways of working.

Eligibility

Australian citizenship is a mandatory eligibility requirement. Candidates must be able to obtain and maintain both a national police clearance and a Baseline security clearance, with the capacity to attain a higher-level clearance if required by the Agency.

Getting to know the Australian Digital Health Agency

Tasked with improving health outcomes for Australians through the delivery of digital healthcare systems and the national digital health strategy, the Australian Digital Health Agency (the Agency) commenced operations on 1 July 2016. The Agency is responsible for national digital health services and systems, with a focus on engagement, innovation and clinical quality and safety. Our focus is on putting data and technology safely to work for patients, consumers and the healthcare professionals who look after them

Artificial Intelligence (AI) may be used to support parts of our recruitment process, such as refining recruitment materials, and transcribing and summarising recorded interviews, however all hiring decisions are made by people, with AI used ethically, responsibly, transparently and in accordance with privacy requirements.