School Timetabling & Administration Officer

Edutemps; Sydney; On-site; AUD 39,000 - 55,000; Part time

Job summary

Edutemps Pty Ltd. is assisting an international school on Sydney's Northern Beaches by sourcing a School Timetabling & Administration Officer for Term 4.

The on-site role in Terrey Hills supports the executive team with timetabling and daily operations, beginning at 7 am and finishing between 2 pm and 3.30 pm, five days a week. Responsibilities include coordinating teacher cover via Griddle, handling urgent communications, and maintaining the daily timetable with Microsoft 365 and Mac systems.

Qualifications

• Experience using Griddle to schedule teacher cover.
• Admin experience in a school/education setting.
• Strong organisation and time-critical deadlines.

Responsibilities

• Coordinate 20–50 teacher cover arrangements daily by 9 am.
• Monitor urgent emails from parents and teachers.
• Maintain daily cover overview and communicate changes.
• Provide day-to-day admin support to the executive team.
• Use GRIDDLE, Microsoft 365 and Apple/Mac systems to support operations.

Skills

Griddle scheduling

Administrative experience

Microsoft 365

Apple/Mac systems

Tools

Griddle platform

Microsoft 365

Apple/Mac OS

Job description

School Timetabling & Administration Officer

The Company

Our client is an international school on Sydney’s Northern Beaches. The school requires an experienced administrator to support its executive team and help coordinate daily school operations during Term 4.

The Role

Working on site in Terrey Hills, you will coordinate teacher cover arrangements using the Griddle platform (experience required) and provide administrative support to the executive team. You will manage competing priorities and urgent communications, helping the school prepare for each day.

This is a temporary on-hire assignment through Edutemps for Term 4, ending 11 December 2026. Hours are Monday to Friday, starting at 7 am, with flexibility to finish between 2 pm and 3.30 pm. There is no guarantee of continuation into 2027.

This position requires experience with the GRIDDLE platform to coordinate and administer the timetable for teaching staff.

Key Responsibilities

• Coordinate approximately 20 to 50 teacher cover arrangements each day, ensuring allocations are completed by 9 am.
• Monitor and prioritise urgent emails from parents and teachers.
• Maintain a clear overview of daily cover arrangements and communicate changes.
• Provide day-to-day administrative support to the executive team.
• Use GRIDDLE, Microsoft 365 and Apple/Mac systems to support daily operations.

The Successful Candidate

• Has experience using the Griddle platform to schedule teacher arrangements.
• Significant administration experience in a school or education setting.
• Strong organisational skills and the ability to work accurately to time-critical deadlines.
• Confidence coordinating multiple priorities and responding to last-minute changes.
• Clear, professional communication skills when dealing with teachers, parents and school leaders.
• Confidence using Microsoft 365 and Apple/Mac systems, with GRIDDLE experience essential.
• Availability to work on site in Terrey Hills, Monday to Friday from 7 am, with a finish time between 2 pm and 3.30 pm.