School Receptionist

Sydney Grammar School; Sydney; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive above-award salaries

Professional learning culture with支持

Wellbeing support including EAP andflu

Free on-site parking

Job summary

Sydney Grammar School in Sydney is seeking a School Receptionist to be the first point of contact for visitors and callers, supporting teachers, boys, parents and staff. This full-time, term-time role includes a wide range of administrative duties and requires a professional, friendly, and organised approach.

You will manage phone calls, sign-ins, mail, deliveries, and petty cash, and provide cover for the Executive Assistant to Finance and Operations as needed.

Qualifications

• Reception experience preferred, ideally in a school
• Demonstrated understanding of workplace administration/management
• Excellent written and verbal communication skills in English
• Strong organisation and time management skills
• Ability to prioritise multiple tasks and meet deadlines
• Independent work with limited supervision
• Strong customer service skills with families and students

Responsibilities

• Greeting parents, visitors and staff in person and by phone
• Screening and directing calls and messages to appropriate departments
• Signing-in visitors and managing sign-in processes
• Distributing mail and handling deliveries
• Managing petty cash and school supplies
• Booking couriers and managing reception area logistics
• Maintaining records of absences and late arrivals
• Providing cover for Executive Assistant to Finance and Operations as needed
• Assisting with general administrative enquiries as required
• Supporting preparatory and senior school administration as required

Skills

Reception experience

Work with families

Organisational skills

Time management

English communication

Team collaboration

Education

Work in education sector

Tools

Microsoft Office

Job description

Sydney Grammar School is an independent non-denominational day School for boys. The secondary School (7-12) is located on College Street in the city of Sydney and the two preparatory Schools are located at Edgecliff (K-Year 6) and St Ives (Preschool-Year 6).

ABOUT THE ROLE

The School Receptionist is the primary and first point of contact for visitors to the School. This role provides support to teachers, boys, visitors, parents and staff and assists with the administration duties of the School. The School Receptionist is required to provide a range of administrative and support services, which contributes to the effective operation of the School.

This is a full-time, term-time only role with some additional days worked during term breaks.

KEY RESPONSIBILITIES

• Greeting parents, visitors and staff (in person and via the general inquiries telephone number)
• Ensure all incoming phone calls are attended to in a prompt and courteous manner which can on occasion be high volume
• Screening and directing calls and messages to the appropriate departments
• Distribution of telephone messages throughout the School
• Assisting visitors with signing in to the School
• Liaising with boys, parents, visitors and staff of the School
• Receive, sort and distribute daily mail
• Managing incoming deliveries (parcels/packages) to both reception and Stanley Street
• Daily recording of boys' absences (multi-faceted; can provide further information if required)
• Signing-in boys who are late or leaving the school early
• Managing items being dropped off for boys by parents
• Maintain and manage petty cash for boys
• Booking of couriers
• Management of reception flowers, stationery, and kitchenette supplies
• Management of parking access for carparks
• Handling general and administrative enquiries as required
• Provide cover and support in the absence of the Executive Assistant to Finance and Operations (or however named)
• Formatting of Form VI Reference letters for Housemasters in consultation with the Deputy Headmaster and Assistant Headmaster (Senior Housemaster)
• Relevant long-term improvement / project work as required
• Other duties as required by the Headmaster or their delegate.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Relevant previous Reception experience preferably in a School
• Demonstrated understanding of workplace administration / management
• Demonstrated proficiency with Microsoft Office products and general office equipment
• Excellent organisational and time management skills
• Outstanding written and verbal communication skills, including demonstrated proficiency with English language skills including grammar, spelling and punctuation
• Excellent management of documents, including electronic and hard copy files
• Ability to prioritise and manage multiple and competing work tasks and deliver to agreed deadlines
• Ability to work independently, with limited supervision
• Strong customer service skills, particularly the ability to work with young people and families
• Outstanding collaborative skills, with the demonstrated ability to contribute significantly and productively in working effectively as part of a team
• Knowledge of, and experience in, the education sector

PERSONAL CHARACTERISTICS

• Warm and approachable manner
• Professional and respectful in all interactions
• Operates effectively in a collaborative team environment by maintaining an excellent rapport and strong professional working relationships with colleagues
• Demonstrate high levels of confidentiality
• Demonstrates a strong work ethic and an enduring commitment to providing exceptional service
• Flexible and adaptive in responding to change and the challenges of a busy and fluid environment
• A person of high integrity, cultivating trust, credibility and honesty

WHY WORK AT SYDNEY GRAMMAR?

At Grammar, our people are at the heart of everything we do. We offer a supportive and collaborative environment where staff can grow professionally, feel valued and enjoy being part of a vibrant selective school community.

WHAT WE OFFER

• Competitive above-award salaries and salary packaging options
• A strong professional learning culture, including mentoring, accreditation support and postgraduate study assistance
• Wellbeing support, including an Employee Assistance Program and annual flu vaccinations
• Great staff amenities, including daily catered morning tea, occasional staff lunches and free on-site parking
• Quality resources, including school-provided laptops and access to the School Library

Join a community committed to excellence in education and to supporting the people who make it possible.

COMMENCEMENT DATE

Immediate Start

The successful applicant will be legally permitted to work in Australia and accredited with NESA.

General information about the School may be found on the School's website at http://www.sydgram.nsw.edu.au

Enquiries, including those regarding the details of the remuneration package, may be directed to **********@sydgram.nsw.edu.au