Administration Assistant - Operations (Field Studies Centre)

Trinity Grammar School; Woollamia; Hybrid; AUD 73,000 - 89,000; Part time

Benefits offered by this job

Family Friendly Workplace

Workplace of Choice

Professional learning opportunities

Job summary

Trinity Grammar School is seeking an organised, adaptable Administration Assistant, Operations to support the Field Studies Centre at Woollamia on the NSW South Coast.

You will provide high-quality administrative and student services support, manage calendars, and coordinate bookings and records, ensuring smooth operation across academic, residential and operational functions. This part-time role offers flexibility and meaningful work within a distinctive educational environment.

Qualifications

• Certificate IV in Business Administration or equivalent experience.
• Experience supporting multiple leaders or functions in a complex environment.
• Strong organisational skills with ability to prioritise and plan.
• Excellent written and interpersonal communication; high discretion.

Responsibilities

• Provide accurate, confidential administrative support to the Centre’s management team.
• Manage shared calendars, meetings, schedules, correspondence, minutes and reports.
• Coordinate routine student services administration across arrival, time on campus and departure.
• Maintain attendance, leave, movement, visitor, appointment and transport records.

Skills

Organisation skills

Interpersonal communication

Discretion/confidentiality

Microsoft 365

Education

Certificate IV in Business Administration

Tools

Microsoft 365

Job description

Permanent Part-Time | 15–20 hours per week (School Terms only)

Bring your organisation skills to a role with purpose, flexibility and a truly unique workplace

Trinity Grammar School is seeking an organised, adaptable and service-focused Administration Assistant, Operations to support the smooth running of our Field Studies Centre at Woollamia on the NSW South Coast.

This is a rewarding opportunity for an experienced administration professional who is looking for meaningful part-time work in a collaborative and distinctive educational environment. Working 15–20 hours per week, you will provide high-quality administrative, information and student services support to the Centre’s management team.

The Field Studies Centre provides Year 9 students with an immersive residential experience that brings together academic learning, outdoor education, pastoral care and social-emotional development. In this dynamic environment, your strong organisation, accurate recordkeeping and clear communication will help maintain continuity across the Centre’s academic, residential and operational functions.

Flexibility that supports your life

We recognise that flexibility can make a meaningful difference to employees and their families. With a part-time commitment of 15–20 hours per week during school terms, this role offers an attractive opportunity to contribute your professional skills while maintaining balance across work, family and personal commitments. Hours will be structured around the operational needs of the Centre, with some capacity to vary hours for agreed operational requirements.

Trinity is committed to being an employer of choice. We are proud to be recognised as both an accredited Family Friendly Workplace and a Workplace of Choice, reflecting our investment in staff wellbeing, flexibility, professional growth and workplace culture.

About the role

Reporting to the Head of Campus, Field Studies Centre, you will:

• Provide accurate, confidential and timely administrative support to the Centre’s management team.
• Manage shared calendars, meetings, schedules, correspondence, minutes, reports and action registers.
• Coordinate routine student services administration across student arrival, time on campus and departure.
• Maintain attendance, leave, movement, visitor, appointment and transport records.
• Support family communications relating to program administration, travel and required documentation.
• Maintain daily operational records and prepare clear handovers for authorised staff.
• Coordinate routine bookings, purchasing documentation, invoices, service requests and administrative supplies.
• Liaise with School departments, approved contractors and service providers.
• Use Microsoft 365 and the School’s approved administration and document-management systems effectively and securely.
• Provide limited short-term front-of-house or operational support when directed, appropriately trained and available.

The position supports administration and coordination but does not carry responsibility for ongoing student supervision, clinical care, residential behaviour management, pastoral case management or technical outdoor education decisions.

About you

You will bring:

• A Certificate IV in Business Administration, Education Support or a related field, or equivalent demonstrated experience.
• Experience supporting multiple leaders or functions within a complex, service-focused environment.
• Strong organisational skills and the ability to manage competing priorities with sound judgement.
• Excellent written and interpersonal communication skills.
• A high level of discretion and a commitment to confidentiality.
• Confidence using spreadsheets, shared calendars, recordkeeping and document-management systems.
• The ability to work independently while contributing positively to a collaborative team.
• A practical, calm and responsive approach to changing operational needs.
• A commitment to the Christian mission and values of Trinity Grammar School.

The successful applicant will be required to hold:

• A valid NSW Working With Children Check in employment status.
• Current First Aid and CPR certification.
• The capacity to occasionally vary working hours for agreed operational needs.
• A genuinely flexible, permanent part-time role.
• A distinctive workplace in the natural surrounds of Woollamia on the NSW South Coast.
• A welcoming, collaborative and purpose-driven School community.
• Meaningful work supporting a formative experience for Year 9 students.
• Opportunities for professional learning and continued skills development.
• An accredited Family Friendly Workplace and recognised Workplace of Choice.
• A culture that values wellbeing, flexibility, professional growth and positive workplace relationships.

Preferred commencement: 12 October 2026
The starting salary will be based on an annual gross salary of $81,360 p.a (hourly rate $41.06) plus 12% superannuation.
The campus operates 24/7 during term time. However the actual hours of work for this position will be negotiated with the successful applicant.

Trinity Grammar School is committed to protecting children and young people from harm. Applicants will be required to participate in the School’s pre-employment screening process and satisfy all child-safety and employment requirements relevant to the position.

Applicants should demonstrate support for the Christian mission of the School, which is to provide boys with a thoroughly Christian education in mind, body and spirit.