Preparatory School Administration Assistant

Guildford Grammar School; City Of Swan; On-site; AUD 12,000 - 15,000; Part time

Benefits offered by this job

Competitive salary

On-site parking

Professional development

Co-curricular support

Public transport access

Job summary

Guildford Grammar School is seeking a warm, professional Preparatory School Administration Assistant to join the Preparatory School team for Term 4, 2026. This fixed-term role is 0.2 FTE, working Wednesdays 7.30am–3.30pm, with potential extension into 2027.

The role involves frontline reception, student and parent support, and general admin duties within the Preparatory School. The successful candidate will bring prior admin or reception experience in a school setting, exceptional customer

Qualifications

• Previous administration or reception experience, ideally within a school or education environment.
• Outstanding customer service and communication skills.
• Strong organisational skills with the ability to manage competing priorities.
• High levels of accuracy, attention to detail and confidentiality.
• A proactive, positive and flexible approach to work.
• The ability to build positive relationships with students, staff and families.

Responsibilities

• Provide reception coverage and deliver exceptional customer service.
• Welcome and assist students, families, visitors and staff.
• Manage telephone enquiries and direct communications as needed.
• Support student attendance processes and maintain accurate records.
• Undertake general administration tasks including filing, document preparation and data entry.
• Assist with new student interview administration and transition processes.
• Maintain calendars and administrative systems.
• Support School events, orientation activities and emergency procedure documentation.
• Collaborate with the broader Preparatory School administration team.

Skills

Reception & customer service

Organisational skills

Communication

Confidentiality

Teamwork

Tools

SEQTA

Synergetic

Consent2Go

LibCal

Job description

Preparatory School Administration Assistant

Guildford Grammar School are seeking a warm, professional and highly organised Preparatory School Administration Assistant to join our Preparatory School team for Term 4, 2026. This is a fixed-term position working Wednesdays from 7.30am to 3.30pm (0.2 FTE), with the potential for extension into 2027.

As a key member of the Preparatory School administration team, you will be the first point of contact for students, staff, parents and visitors, helping to create a welcoming and efficient environment while providing essential administrative support to the School.

About the Role

Reporting to the Executive Assistant to the Head of Preparatory School, your responsibilities will include:

Providing reception coverage and delivering exceptional customer service

Welcoming and assisting students, families, visitors and staff

Managing telephone enquiries and directing communications appropriately

Supporting student attendance processes and maintaining accurate records

Undertaking general administration tasks including filing, document preparation and data entry

Assisting with new student interview administration and transition processes

Maintaining calendars and administrative systems

Supporting School events, orientation activities and emergency procedure documentation

Working collaboratively with the broader Preparatory School administration team

About You

To be successful in this role, you will demonstrate:

Previous administration or reception experience, ideally within a school or education environment

Outstanding customer service and communication skills

Strong organisational skills with the ability to manage competing priorities

High levels of accuracy, attention to detail and confidentiality.

A proactive, positive and flexible approach to work

The ability to build positive relationships with students, staff and families

Alignment with the values and Anglican ethos of Guildford Grammar School

Experience with systems such as SEQTA, Synergetic, Consent2Go and LibCal will be highly regarded. Requirements

The successful applicant will:

Hold, or be able to obtain, a current Working with Children Check

Hold, or be able to obtain, a National Police Clearance

Have the right to work in Australia

Working at Guildford Grammar School

We are a vibrant and forward-thinking School dedicated to fostering a culture of inclusivity and diversity. You will join our supportive community where open communication, sharing of ideas, and mutual support are encouraged. Our close-knit community is enriched by the strength of our values - Excellence, Respect, Integrity, Spirituality and Compassion - and by our shared commitment to inspiring the next generation of confident, capable and compassionate leaders.

Located just 20 minutes from Perth CBD, Guildford Grammar offers free onsite parking, is close to public transport and provides a beautiful, expansive campus that makes coming to work each day a joy.

Opportunities and Benefits of Working at Guildford Grammar:

Competitive salary and paid additional co-curricular

Leading and innovative IT support

Quality Teaching and Learning facilities and resources, and capped class sizes.

Regular catered morning teas for briefing and similar staff events

Extensive PD and career development opportunities

Financial support available for additional study

Public transport links and free on campus parking

Application Instructions

Applicants are advised to review the Position Description attached on the School website before applying. Applications close at 12 noon, Wednesday 30 September 2026 and must include a cover letter, resume and three current referees. Anyone seeking further information can contact Clancy Chial, Senior Human Resources Advisor on (08) 560. The School reserves the right to appoint at any stage throughout the process.

To apply click ‘Quick Apply’ above.

The School's Values of Excellence, Respect, Integrity, Spirituality and Compassion are at the cornerstone of every interaction within the School.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How much notice are you required to give your current employer?
• Do you have a current Police Check (National Police Certificate) for employment?

Education, Training & Professional Development 101-1,000 employees

Guildford Grammar School is a leading co-educational day and boarding school in Western Australia, set on 78 hectares of stunning riverfront grounds. Guided by our Anglican values and strong heritage, we are a community where every student and staff member is encouraged to grow, lead and make a meaningful impact. Our close-knit community is enriched by the strength of our values - Excellence, Respect, Integrity, Spirituality and Compassion - and by our shared commitment to inspiring the next generation of confident, capable and compassionate leaders. Join us as we Go Forward into the future, shaped by our Master Plan, inspired by our students and united in purpose.

Researching careers? Find all the information and tips you need on career advice.