School Operations Assistant, Engineering

University of Wollongong; Wollongong City Council; On-site; AUD 67,000 - 86,000; Full time

Benefits offered by this job

17% superannuation

35-hour week

Flexible working arrangements

Generous leave entitlements

Purchased leave options

Professional development opportunities

Job summary

University of Wollongong (UOW) is seeking a School Operations Assistant to provide high-quality admin and operational support for the day-to-day running of a School on the Wollongong Campus.

You will join a collaborative professional services team, manage meetings and records, and help deliver initiatives across the Faculty and School, ensuring a positive staff and student experience while supporting leadership and central units.

Qualifications

• Completion of Year 12, or equivalent, with relevant admin training.
• Certificate II/III in Business Administration or equivalent experience.
• Experience providing admin support in a busy office and strong MS Office skills.

Responsibilities

• Provide efficient administrative support including diary management, document preparation, record keeping and data management.
• Coordinate meetings, workshops, seminars and committee activities, ensuring smooth planning and delivery.
• Support financial and operational processes including purchase orders, invoices, travel arrangements and office resource management.
• Maintain accurate records, support academic and school processes, and contribute to the delivery of Faculty and School initiatives.

Skills

Diary management

Data management

Office administration

Education

Year 12 or equivalent

Certificate II/III in Business Administration

Tools

Microsoft Office

Job description

Make an impact at the University of Wollongong (UOW) — a purpose-driven institution ranked in the top 1% of universities globally, with more than 33,000 students from over 130 countries.

About the Role

The School Operations Assistant provides high-quality administrative and operational support to ensure the efficient day-to-day functioning of a School. Working as part of a collaborative professional services team, you will support key academic and business activities, coordinate meetings and events, maintain records and systems, and provide responsive support to a diverse range of stakeholders. This role contributes to a positive staff and student experience while supporting broader Faculty and School initiatives.

Key responsibilities:

• Provide efficient administrative support including diary management, document preparation, record keeping and data management.
• Coordinate meetings, workshops, seminars and committee activities, ensuring smooth planning and delivery.
• Support financial and operational processes including purchase orders, invoices, travel arrangements and office resource management.
• Maintain accurate records, support academic and school processes, and contribute to the delivery of Faculty and School initiatives.

About the Team

This position sits within the School Operations team and reports to the School Operations Manager or School Coordinator. You will work closely with Heads of School, academic staff, professional services colleagues, Faculty leaders and central business units across the University. The team plays a critical role in enabling teaching, research and operational excellence by delivering responsive, customer-focused support services.

What You'll Bring

• Completion of Year 12, a Certificate II/III in Business Administration (or related discipline), or an equivalent combination of experience and training.
• Demonstrated experience providing administrative support in a busy and complex office environment.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• Excellent interpersonal and communication skills with a commitment to customer service excellence.
• Proficiency in Microsoft Office applications and the ability to maintain accuracy and attention to detail across multiple systems.

Why Join UOW

• Competitive salary package including 17% superannuation
• 35-hour full-time work week supporting greater balance and flexibility
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas-New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities

Role Details

• Permanent/Continuing, Full-time appointment
• Level 3/4: $67,214 - $85,682 Salary plus 17% superannuation commensurate with skills, experience and capability
• Location: Wollongong Campus
• Valid Australian work rights required. Visa sponsorship is not available

Position Description

Closing Date: Wednesday 23 September 2026 11.55pm

For further information about this position, please contact Acting School Operations Manager, Monica Bain [e-mail]

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender Based Violence or determined to have engaged in conduct that constitutes Gender Based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University's employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.