Governance Coordinator

University of Wollongong; Wollongong City Council; On-site; AUD 97,000 - 120,000; Full time

Benefits offered by this job

Competitive salary + 17% super

35-hour week

Flexible working

Generous leave entitlements

Purchased leave options

Professional development

Job summary

The Governance Coordinator at University of Wollongong will support effective governance and decision-making across the University. Reporting to the Associate Director Governance, you will provide governance coordination, secretariat and administrative support to Council, committees and the University Executive Board.

Working with senior leaders and stakeholders, you will coordinate meetings, maintain records, and prepare briefing papers while advising on governance policies and procedures.

Qualifications

• Experience in governance, executive support, company secretariat, compliance or related administrative environment.
• Excellent stakeholder management skills and the confidence to work with senior leaders and governing bodies.
• Sound judgement and discretion with confidential information.

Responsibilities

• Coordinate governance meetings and prepare agendas.
• Maintain governance records, minutes and briefing papers.
• Provide advice on governance protocols, policies and procedures.
• Support University Council, its committees and the University Executive Board.

Skills

Governance coordination

Executive support

Secretariat

Stakeholder management

Attention to detail

Discretion with confidential info

Continuous improvement

Report writing

Meeting coordination

Policy knowledge

Education

Bachelor's degree in business, law, public administration, governance, communications, or related discipline

Tools

MS Office

Job description

Make an impact at the University of Wollongong (UOW) - a purpose driven institution ranked in the top 1% of universities globally.

About the Role

The Governance Coordinator plays a key role in supporting effective governance and decision-making across the University. Reporting to the Associate Director Governance, you will provide high-quality governance coordination, secretariat and administrative support to University Council, its committees and the University Executive Board.

Working with senior leaders, Council members and key stakeholders, you will coordinate governance meetings, maintain governance records, prepare reports and briefing papers, and provide advice on governance protocols, policies and procedures. This is an excellent opportunity for a governance professional who enjoys working in a fast-paced environment, handling sensitive matters with discretion and contributing to high-quality decision-making at the highest levels of the University.

About the Team

The Governance and Policy team sits within the Vice-Chancellor's Office and plays a critical role in supporting the University's leadership and governing bodies. We are trusted advisors, providing expert governance guidance, facilitating effective decision-making, and ensuring the University's governance frameworks remain robust and contemporary.

What You’ll Bring

We're looking for a proactive and detail-oriented professional who can build strong relationships and deliver high-quality outcomes in a dynamic environment.

• Experience in governance, executive support, company secretariat, compliance or a related administrative environment.
• Exceptional organisational skills with the ability to manage competing priorities and tight deadlines.
• Strong written communication skills, including the ability to prepare agendas, reports, minutes and briefing materials to a high standard.
• Excellent stakeholder management skills and the confidence to work with senior leaders and governing bodies.
• Sound judgement, discretion and the ability to manage confidential and sensitive information.
• A continuous improvement mindset and the ability to identify opportunities to enhance processes and systems.
• High-level attention to detail and a commitment to delivering quality outcomes.
• A degree in business, law, public administration, governance, communications, or a related discipline

Why Join UOW

• Competitive salary package including 17% superannuation
• 35-hour full-time work week supporting greater balance and flexibility
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas–New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities

Role Details

• Employment type: Continuing | Full-time
• Level 6/7 | $96,898 - $119,986 + 17% Superannuation
• Position Description
• Location: Wollongong Campus / Hybrid
• Valid Australian work rights required. Visa sponsorship is not available.

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.