Academic Operations Assistant

NGARE EMPLOYMENT SOLUTIONS PTY LTD; City of Greater Bendigo; Hybrid; AUD 60,000 - 75,000; Full time

Job summary

Girton Grammar School in Victoria is seeking an Academic Operations Assistant to support the administration of the School’s academic operations. The role entails maintaining curriculum, timetable and reporting data across core systems such as Synergetic and Astra, and providing operational support for examinations and student processes.

You will work closely with the Daily Organiser and a team of academic and administrative professionals to ensure data integrity and smooth daily operations,

Qualifications

• Strong administrative and analytical skills.
• High levels of accuracy and attention to detail.
• Experience managing databases and information systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Collaborative approach and commitment to supporting colleagues.
• Commitment to student wellbeing and integrity.

Responsibilities

• Maintain curriculum, timetable and student data across core systems.
• Support student reporting and certificate production.
• Quality assurance and data validation across academic systems.
• Coordinate subject selection processes and timetable management.
• Coordinate internal examinations, NAPLAN and ACER testing.
• Provide operational support for daily organisation and staff replacement.
• Collaborate with cross-functional administration team during peak periods.

Skills

Administrative

Data management

Attention to detail

ICT skills

Communication

Tools

Synergetic

Astra

Job description

Girton Grammar School is seeking a highly organised and detail-oriented Academic Operations Assistant to support the effective administration of the School’s academic operations.

Working closely with the Daily Organiser and a collaborative team of academic and administrative professionals, this important role is responsible for maintaining the accuracy of curriculum, timetable and reporting data across the School’s core systems, while providing operational support for examinations, subject selection processes and daily organisation activities.

About the Role

The Academic Operations Assistant plays a key role in ensuring the integrity and accuracy of information within the School’s academic systems, including Synergetic and Astra. Responsibilities include:

• Supporting student reporting and academic certificate production
• Maintaining subject, curriculum, timetable and student data
• Assisting with quality assurance and data validation across academic systems
• Supporting subject selection processes and student timetable management
• Assisting with the coordination of internal examinations, NAPLAN and ACER testing
• Providing operational support for daily organisation and staff replacement processes
• Working collaboratively with a cross-functional administration team to ensure continuity of service during peak periods and staff absences.

About You

The successful applicant will demonstrate:

• Strong administrative, organisational and analytical skills
• High levels of accuracy and attention to detail
• Well-developed ICT skills, including experience managing databases and information systems
• The ability to manage multiple priorities in a fast-paced environment
• Excellent interpersonal and communication skills
• A collaborative approach and commitment to supporting colleagues
• A genuine commitment to student wellbeing, child safety and professional integrity.

Experience in a school environment and familiarity with systems such as Synergetic, Astra or other student management platforms will be highly regarded but is not essential.

• Supportive and collegial school community
• Well‑resourced classrooms and clear expectations
• Be part of a respected independent school in regional Victoria

Interviews will commence as applications are received Girton Grammar School reserves the right to commence the recruitment process and appoint the position before the applications close date.

All applicants must be eligible to work in Australia.

Girton Grammar School is committed to child safety. Candidates applying for teaching appointments must be registered with the Victorian Institute of Teaching. All other staff are required to provide a Working with Children Check (WWCC). Referee checks will be undertaken prior to employment. Girton Grammar is an Equal Opportunity Employer

All applications will be treated with strictest confidence.