School Officer - Administration Support - Marymount Primary School, BURLEIGH WATERS

Brisbane Catholic Education; Gold Coast City; On-site; AUD 47,000 - 49,000; Full time

Benefits offered by this job

Career development

Competitive pay & flexible work

Access to AI tools & training

Salary packaging

Staff wellness programs

Employee Assistance Program

Fitness Passport

Job summary

Brisbane Catholic Education is seeking an administrative professional for Marymount School, Burleigh Waters. The role focuses on delivering efficient support to the school leadership, managing calendars, front desk duties, and handling enquiries with a high level of accuracy.

Applicants should be proficient in Excel and MS Office 365, with experience in administrative systems. Knowledge of BCE platforms is a plus; Catholic affiliation is not required.

Qualifications

• Proficiency in Excel and MS Office 365 Suite.
• Provide general administrative support.
• Diary management and senior-level scheduling.
• Maintain administrative systems and records.
• Experience using BCE systems preferred.

Responsibilities

• Provide a wide range of administrative support to school leadership to manage availability and appointments.
• Assist with front desk duties during busy periods.
• Respond to enquiries with accurate information in a timely manner.
• Assist in development, maintenance and operation of administrative systems and databases; suggest improvements.
• Maintain stock and issue expendable stores; record stock levels and distribute equipment; manage invoices and vouchers.
• Establish and maintain filing/records systems and easy retrieval of information.
• Coordinate student medical records and administration of medications.

Skills

Excel

Office 365

Admin support

Diary management

Stakeholder enquiries

Tools

BCE systems

Job description

Summary

Play a vital role in delivering efficient and impactful administrative support, handling a diverse range of tasks to ensure the smooth and dynamic operation of the school.

• Location: Marymount School - Burleigh Waters
• Start date: 23 January 2027
• Work hours: 38 hours per week
• Salary: $34.17 - $35.62 per hour + 12.75% super
• Status: Term Time Continuing
• Ad close date: 1 November, 2026
• Contact: [e-mail] or [phone]

About The Opportunity

This role is performed in a busy school environment where the ability to manage frequent disruptions such as phone calls, visitors, students requireing assistance, or urgent administrative requests is essential. Flexibility, resilience, and the capacity to maintain a high level of attention to detail is required.

In This Position You Will Be Responsible For

• Providing a wide range of administrative support to the school leadership team to effectively manage their availability, schedules, and appointments
• Assisting with Front Desk dueties during busy periods
• Responding to enquiries ensuring accurate and relevant information is provided in a timely manner
• Assisting in the development, maintenance and operations of administrative systems and databases, recommending improvements as necessary
• Maintaining stock and issue expendable stores including recording stock levels and the distribution of equipment, delivery dockets, invoices and payment vouchers
• Establishing and maintaining filing and records management systems, including registers and databases, ensuring easy and on-time retrieval of information
• Coordination of student medical records and the administration of medications

About You

To be successful in this position you will bring relevant contemporary skills and experience including:

• Proficiency in Excel and an understanding of Microsoft Office 365 Suite
• Providing general administrative support
• Diary management and the scheduling of activities and appointments at a senior level
• Maintaining a variety of administrative systems
• Being responsible for enquiries from a variety of stakeholders and supplying timely information in an engaging way
• Previous experience using BCE systems would be an advantage
• For this position you are not required to be Catholic.

Eligibility And Safeguarding Requirements

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Benefits

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.
• Fitness Passport access– discounted membership giving you flexible access to a wide network of gyms, pools and fitness facilities for you and your family.