Scheduling Coordinator / Administrator

Prosper Recruitment; Hornsby; On-site; AUD 70,000 - 80,000; Part time

Job summary

Prosper Recruitment in Hornsby is hiring a Scheduling Coordinator / Administrator for a part-time, permanent, office-based role. You will support manufacturing and installation teams through scheduling, administration, and trade coordination.

The 3–4 day per week position offers flexibility and a busy, team-focused environment. Ideal candidates have administration or project coordination experience and strong organisation and communication skills.

Qualifications

• Previous administration or coordination experience within construction, subcontracting, or similar environment.
• Strong organisational and communication skills.
• Confidence dealing with trades, suppliers, and customers.
• High attention to detail and ability to manage multiple priorities.
• Joinery or residential construction experience advantageous but not essential.
• Must be an Australian citizen or permanent resident.

Responsibilities

• Coordinate trades, suppliers, and installers.
• Schedule manufacturing and installation activities.
• Ensure supervisors and site teams have the required documentation.
• Follow up quotations, approvals, and project paperwork.
• Maintain project records and administrative processes.
• Liaise with suppliers and subcontractors to confirm timeframes and site requirements.

Skills

Administration experience

Coordination experience

Organisation

Communication

Attention to detail

Multitasking

Australian citizen or PR

Job description

Prosper Recruitment is proud to present a new opportunity to join a successful, joinery company as a Scheduling Coordinator / Administrator.

This role will suit individuals who are looking for a part time opportunity, 3-4 days per week with added flexibility when required. You will thrive off a busy environment and have an employment background in administration, customer service, account management or project coordination.

This is an office based role and will be based out of their office located within the Hornsby region.

About the Company
We have found that this company’s culture is built from down to earth people.
They seek out like-minded people that value teamwork and want to work in a supportive, fast paced environment.
They understand that without passionate people, their company wouldn’t exist and nurture their staff with thorough onboarding and external training.
About the role
This is a part-time, permanent, office based position.
You will be responsibly for supporting the manufacturing and installation teams through scheduling, administration, and trade coordination.

Key Responsibilities

• Coordinate trades, suppliers, and installers.
• Schedule manufacturing and installation activities.
• Ensure supervisors and site teams have the required documentation.
• Follow up quotations, approvals, and project paperwork.
• Maintain project records and administrative processes.
• Liaise with suppliers and subcontractors to confirm timeframes and site requirements.

Prosper Recruitment is proud to present a new opportunity to join a successful, joinery company as a Scheduling Coordinator / Administrator.

This role will suit individuals who are looking for a part time opportunity, 3-4 days per week with added flexibility when required. You will thrive off a busy environment and have an employment background in administration, customer service, account management or project coordination.

This is an office based role and will be based out of their office located within the Hornsby region.

About the Company
We have found that this company’s culture is built from down to earth people.
They seek out like-minded people that value teamwork and want to work in a supportive, fast paced environment.
They understand that without passionate people, their company wouldn’t exist and nurture their staff with thorough onboarding and external training.
About the role
This is a part-time, permanent, office based position.
You will be responsibly for supporting the manufacturing and installation teams through scheduling, administration, and trade coordination.

Key Responsibilities

• Coordinate trades, suppliers, and installers.
• Schedule manufacturing and installation activities.
• Ensure supervisors and site teams have the required documentation.
• Follow up quotations, approvals, and project paperwork.
• Maintain project records and administrative processes.
• Liaise with suppliers and subcontractors to confirm timeframes and site requirements.

About You
These roles require people with a strong work ethic. You need to be professional, punctual, and have a high level of communication skills.
The role requirements:

• Previous administration or coordination experience within construction, subcontracting, or a similar environment.
• Strong organisational and communication skills.
• Confidence dealing with trades, suppliers, and customers.
• High attention to detail and ability to manage multiple priorities.
• Joinery or residential construction experience advantageous but not essential.
• Must be an Australian citizen or permanent resident .

Suitable For

• People seeking a flexible, part-time administration role.
• Experienced project coordinators or administrators looking for their next opportunity.
• University students looking to gain exposure to the joinery, design, or construction industry.
• Located within or close to the Hornsby region.

The salary range on offer is $70-80k + super (pro - rata'd to 3 -4 days) and is highly competitive for comparable roles.

Additional information

• Hornsby region
• Competitive Salary + Flexibility
• Immediate Start available!!