Scheduling And Administrative Assistant

Norwest Recruitment Pty; Sydney; Remote; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Remote role

Leadership meetings in Sydney CBD

Career progression

Stable global brand culture

Job summary

Norwest Recruitment Pty is offering a fully remote role that supports the Managing Director, Head of Sales, Head of Technicians and the National Project Manager. The position involves coordinating with the Leadership Team and elevating professional standards across the business.

You will schedule local and contracted technicians nationwide, manage the service email and client data, and handle invoicing and WHS documentation, with opportunities for growth into Sales or a Senior position.

Qualifications

• Prior working experience in administration/assistant roles.
• Moderate to advanced Microsoft 365 skills.
• Experience in Blue Collar Industries or scheduling.
• Strong organisational skills and collaborative/autonomous work style.

Responsibilities

• Administrative support to the leadership team.
• Responding to service enquiries and scheduling field technicians: 4 locally and contracted technicians Regionally.
• Invoicing for services, Work Health and Safety documentation, managing the service email, data base records and customer portals.

Skills

Administration experience

Organisational skills

Team collaboration

Autonomy

Tools

Microsoft 365

Job description

Snap Shot

Fully remote role - monthly leadership meetings in Sydney CBD

Salary range $80,000-$100,000 + Superannuation (depending on experience)

Progression into Sales or Senior Position

Stability in a long-established global brand proud of their sustainability and team culture.

About The Company

Operating globally for over a century, this company conceptualises, engineers, designs, manufactures and installs their products across Australia’s major cities and the world. Providing energy efficient solutions, the Sydney team works to create sustainable buildings that work with the client and their needs. Consisting of 8 professionals, the Sydney branch value’s professional and individual growth, pushing each other to be their best.

About the role

This fully remote role will support the Managing Director, Head of Sales, Head of Technicians and The National Project Manager. Working along-side the Leadership Team, you will work across the business, providing the communication and glue that holds them together. Using your high level organisational and administrative skills you will up lift the standards of this company, making sure all formal correspondence is professional and engaging. This role needs a candidate who is work driven and strives to grow their skills and knowledge as the business develops.

While supporting the leadership team, you will schedule local and contract technicians for planned and reactive maintenance Nationally. You will manage the service email, providing prompt responses to enquiries ensuring service is held to a specific standard. You will manage the client data base ensuring project and maintenance records are up to date and available to the team.

This role will require the candidate to work along-side both corporate professionals and trades. Duties and responsibilities include:

Duties and responsibilities include

• Administrative support to the Managing Director, Head of Sales, Head of Technicians and The National Project Manager
• Responding to service enquiries and scheduling field technicians: 4 locally and contracted technicians Regionally
• Administrative tasks including: Invoicing for services, Work Health and Safety documentation, managing the service email, data base records and customer portals

Skills and experience

Prior working experience in administration/assistant roles Moderate to advanced Microsoft 365O skills Prior experience in Blue Collar Industries or scheduling Strong organisational skills Confidence to work collaboratively and autonomously.

Benefits on offer

• Salary range $80,000-$100,000 + Superannuation (depending on experience) Fully remote role- monthly leadership meetings in Sydney CBD Progression into Sales or Senior Position Stability in a long-established global brand proud of their sustainability and team culture.