Scheduler

Hastings Deering (Australia) Ltd; Toowoomba Regional; On-site; AUD 95,000 - 130,000; Full time

Benefits offered by this job

On-site parking

Salary reviews

Flexible work arrangements

Employee discounts

Parental leave

Salary continuance insurance

EAP & health checks

Job summary

Hastings Deering (Australia) Ltd in the Toowoomba region seeks a detail-driven Scheduler to join our Services Support Team in a permanent, full-time role (Monday–Friday).

You’ll build and maintain accurate project schedules, track progress, and identify risks early across equipment rebuilds and service programs, partnering with Project Owners, Supervisors and operations to improve planning discipline and predictable delivery.

Qualifications

• Experience planning/scheduling in mining, construction, or heavy industry.
• Strong MS Project / Project Online skills.
• Knowledge of rebuilds/equipment assembly (desirable).
• Ability to communicate, navigate and influence across different stakeholder groups.
• Continuous improvement mindset & proactive communication style.

Responsibilities

• Own delivery excellence – drive on-time, in-full outcomes through schedules.
• Plan with precision – balance demand, labour, parts and capacity.
• Be the SME – uplift scheduling capability across the business.
• Support branches with scheduling and reduce reactive work.
• Coordinate scheduling across assembly, rebuilds and service teams.
• Set jobs up for success by aligning with parts, capacity and priorities.
• Shape best practice – contribute to enterprise-wide scheduling standards.
• Unlock efficiency – identify bottlenecks and optimise workflows.
• Boost performance – partner with leaders to improve utilisation and delivery.
• Turn data into action – use Power BI for proactive decisions.

Skills

MS Project

Project Online

Scheduling

Stakeholder communication

Continuous improvement

Job description

Company :

Hastings Deering (Australia) Ltd

Are you a detail-driven professional who thrives on keeping projects on track? Hastings Deering is seeking an experienced Scheduler to join our Services Support Team in a permanent, full-time role (Monday–Friday).

You’ll work closely with Project Owners, Supervisors, and Operational stakeholders to build and maintain accurate schedules, track progress, and identify risks early across Hastings Deering equipment (e.g., Machine Rebuilds, Planned Component Rebuild programs, and more).

Beyond individual projects, you’ll work closely with operational teams to embed practical best practice scheduling, helping improve how work flows, strengthening planning discipline and enabling more predictable delivery across the business.

What You'll Deliver On:

• Own delivery excellence – Drive On Time, In Full outcomes through smart, execution-ready service schedules.
• Plan with precision – Balance demand, labour, parts and workshop capacity to build practical, high-impact schedules.
• Be the SME – Act as the Planning & Scheduling subject matter expert, uplifting capability and consistency across the business.
• Support branch performance – Provide scheduling support to branches without dedicated schedulers, embedding structure and reducing reactive work.
• Coordinate the engine room – Manage scheduling across Equipment Assembly, Rebuilds and key service teams.
• Set jobs up for success – Ensure work is execution ready by aligning schedules with parts availability, capacity and operational priorities.
• Shape best practice – Contribute to enterprise wide planning initiatives and standardise scalable scheduling processes.
• Unlock efficiency – Identify bottlenecks, optimise workflows and keep work moving across the value chain.
• Boost performance – Partner with leaders to improve utilisation, productivity, turnaround times and delivery confidence.
• Turn data into action – Use Power BI insights and schedule reporting to enable proactive, informed decisions.
• Drive continuous improvement – Build scalable scheduling processes that grow with the organisation

About You

You’re motivated, organised, and confident in managing project schedules. Ideally you’ll bring:

• Experience planning/scheduling in mining, construction, or heavy industry
• Strong MS Project / Project Online skills
• Knowledge of rebuilds/equipment assembly (desirable)
• Ability to communicate, navigate and influence across different stakeholder groups
• A continuous improvement mindset & proactive communication style

Who are we and why work with us?

Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

You'll have access to:

• Opportunities for training, mentorship, and career development specific to your role.
• Competitive remuneration package and annual salary reviews
• Work life balance through flexible working arrangements.
• A supportive, diverse, and inclusive team spread across Australia and internationally.
• Access to growth opportunities at a regional, national, and international level through our global Sime network.
• Dedicated programs and utilities to support your physical, mental, and financial health, such as our Employee Assistance Program, free health checks, and discounted private health insurance.
• Employee discounts, rewards, and incentive programs.
• Paid parental leave options
• Salary continuance insuranceFree on-site parking

Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check and a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.