Rural Vet Ops & Projects Coordinator - Part-Time

Herd Solutions; Maffra; On-site; AUD 50,000 - 62,000; Part time

Job summary

Herd Solutions, based in Maffra, is seeking an Operations Coordinator for client service, inventory and projects. This permanent part-time or job-share role fits school hours and offers a mid-day window from 9am to 1:30pm, with possibilities to expand hours as the business grows.

You will work closely with vets and farmers in Gippsland to keep the practice running smoothly, manage records, stock, invoicing, and coordinate farm projects.

Qualifications

• Self-directed and able to manage your own workload within established procedures.
• Enthusiastic team player who can adapt when plans change.
• Tech-savvy and keen to adopt new systems and processes.
• Experience with a practice management or customer management system; familiarity with Xero is a plus.
• Excellent attention to detail and accurate data entry, meeting deadlines.

Responsibilities

• Answer phones and emails, ensuring clients receive products and services on time.
• Keep client records accurate in the practice management system.
• Stock control, ordering, stocktakes, expiry and batch tracking, and supplier management.
• Invoicing and handling charging queries; support stock and accounts as you settle in.
• Coordinate farmer discussion groups and farm projects, including venues and RSVPs.
• Excel tracking of schedules, participants and project data; occasional on-farm work.
• Social media, posters and flyers for farmer events; weekly tasks to keep events flowing.
• Booking and managing farm visits to keep the vet day running smoothly.
• On-site responsibilities include cleaning, sterilising and restocking vet equipment and vehicles; basic lab work.

Skills

Client service

Inventory control

Logistics coordination

Projects coordination

Excel

Tools

Xero

Practice management software

Job description

Herd Solutions, based in Maffra, is seeking an Operations Coordinator for client service, inventory and projects. This permanent part-time or job-share role fits school hours and offers a mid-day window from 9am to 1:30pm, with possibilities to expand hours as the business grows.

You will work closely with vets and farmers in Gippsland to keep the practice running smoothly, manage records, stock, invoicing, and coordinate farm projects.