Rottnest Island Admin Assistant & Travel Support

Programmed; Rottnest Island; In loco; AUD 65.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid parental leave

Employee benefits program

Wellbeing initiatives

Employee Assistance Program

Descrizione del lavoro

Programmed Facility Management is seeking an administration assistant to support the Rottnest Island contract from Burswood, WA. The role covers document control, procurement, travel coordination, reporting and stakeholder communications, with occasional island travel.

You'll work with operations teams, maintain compliance records, manage registers and provide strong customer service while delivering accurate administrative support across the contract.

Competenze

• Experience in administration, coordination or project support roles.
• Strong organisation and time-management skills with high attention to detail.
• Excellent written and verbal communication and customer service focus.
• Experience managing documentation, registers and compliance records.
• Proficient with Word, Excel and Outlook; ability to prioritise multiple deadlines.
• Proactive approach and willingness to follow up outstanding information.
• Current Driver's Licence is essential.

Mansioni

• Coordinate ferry ticket and accommodation bookings for Rottnest Island travellers.
• Raise and process DMRs, purchase orders and routine work orders.
• Prepare and maintain quotation templates and supporting docs.
• Maintain registers, document control systems and compliance records.
• Manage shared inboxes and provide general administrative support to operations.
• Follow up outstanding information and close-out documentation for projects.
• Attend monthly meetings, take minutes and track actions.
• Schedule inspections, meetings and attendances for environmental and compliance activities.
• Prepare, update and distribute reports and compliance documentation.
• Maintain accurate records and support contract administration as required.

Conoscenze

Organisational skills

Time management

Written communication

Verbal communication

Attention to detail

Documentation management

Compliance records

MS Office suite

Driver's licence

Proactive follow-up

Strumenti

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descrizione del lavoro

Programmed Facility Management is seeking an administration assistant to support the Rottnest Island contract from Burswood, WA. The role covers document control, procurement, travel coordination, reporting and stakeholder communications, with occasional island travel.

You'll work with operations teams, maintain compliance records, manage registers and provide strong customer service while delivering accurate administrative support across the contract.