Retail Administration Assistant

CBRE; Sydney; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Career development

Benefits & programs

Paid volunteer days

Job summary

CBRE Australia is seeking an experienced Administration Assistant to support the Retail Property Management team across Norton Plaza and Glenrose Village. You will manage day-to-day centre administration, assist with financial tasks, and coordinate with tenants, contractors and stakeholders to keep operations running smoothly.

This role requires travel between two locations with a current driver’s licence, strong attention to detail, and proficiency in MS Office.

Qualifications

• Experience in administration, preferably in retail or commercial property.
• Current driver’s licence and ability to travel between centres.
• Strong attention to detail and financial administration skills.
• Excellent communication and stakeholder management abilities.
• Strong organisational skills with the ability to juggle priorities.
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook.

Responsibilities

• Managing day-to-day centre administration and office coordination
• Processing accounts payable invoices, expenses and invoice reconciliations
• Assisting with tenant on-charges, arrears reporting and financial administration
• Maintaining lease information, tenant sales data and centre records
• Supporting monthly reporting, tenancy schedules and compliance documentation
• Coordinating contractors and assisting with maintenance-related administration
• Responding to tenant, customer, supplier and stakeholder enquiries
• Providing general administrative support, including reporting, registers and meeting coordination

Skills

MS Office

Job description

• Grow your career with a Global Leader in Real Estate
• Support the day-to-day operations of two prominent retail shopping centres
• Join a collaborative team with supportive management

We have an exciting opportunity for an experienced Administration Assistant to join our Retail Property Management team, supporting the operations of two thriving shopping centres - Norton Plaza and Glenrose Village. In this varied and fast-paced role, you'll be at the heart of day-to-day centre operations, partnering with tenants, contractors and stakeholders while providing essential administrative and financial support.

This role will be based across both centres, with flexibility around site attendance depending on business needs. A current driver's licence and the ability to travel between locations are required (approximately 40 minutes apart).

About the role:

• Managing day-to-day centre administration and office coordination
• Processing accounts payable invoices, expenses and invoice reconciliations
• Assisting with tenant on-charges, arrears reporting and financial administration
• Maintaining lease information, tenant sales data and centre records
• Supporting monthly reporting, tenancy schedules and compliance documentation
• Coordinating contractors and assisting with maintenance-related administration
• Responding to tenant, customer, supplier and stakeholder enquiries
• Providing general administrative support, including reporting, registers and meeting coordination

About you:

• Previous administration experience, ideally within retail property, commercial property or a similar environment
• A current driver's licence and ability to travel between both centres
• Strong attention to detail and financial administration skills
• Excellent communication and stakeholder management abilities
• Strong organisational skills and the ability to manage competing priorities
• A proactive, adaptable and solutions-focused approach
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook

What's in it for you?

• Uncapped opportunities to develop your career within Property Management - the sky's the limit.
• A range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.
• You'll form an integral part of an enormously successful team who outperform in the market year on year

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.