Remote Operations Coordinator — AI & Automation

Hunt St; City of Melbourne; Hybrid; AUD 11,000 - 17,000; Full time

Job summary

Hunt St is seeking an Operations Coordinator & EA for a Philippine-based engagement, aligned with AU business hours. This remote contractor role focuses on driving efficiency, keeping deliverables on track, and supporting the CEO with calendar management, communications, and process optimization.

The role requires strong organizational skills, experience in fast-paced environments, and the ability to implement AI-driven automation.

Qualifications

• Proven operational background in coordination or executive assistance roles.
• Experience in fast-paced project-based environments (construction, property, or similar).
• Familiar with core tech stack: Google Workspace, Xero, Lightyear, and AI tools.
• Highly organized with meticulous detail tracking and deadlines.
• Decisive, proactive problem-solving; escalation when needed.
• Clear, assertive written and verbal communication skills.
• Self-starter who operates autonomously and owns outcomes.
• Social media management for professional profiles across major platforms.

Responsibilities

• Coordinate day-to-day business activities.
• Track actions, deadlines and outstanding items.
• Follow up team members, suppliers and contractors.
• Coordinate meetings, handovers and key dates.
• Identify problems early and escalate when needed.
• Manage CEO's calendar and routine emails.
• Draft routine responses and follow-ups.
• Maintain SOPs, checklists and templates.
• Use AI daily to improve speed and accuracy.

Skills

Operational background

Tech-savvy

Organized

Problem-solving

Communication

Independent

Social media management

Tools

Google Workspace

Xero

Lightyear

ChatGPT

Claude

Gemini

Job description

Hunt St is seeking an Operations Coordinator & EA for a Philippine-based engagement, aligned with AU business hours. This remote contractor role focuses on driving efficiency, keeping deliverables on track, and supporting the CEO with calendar management, communications, and process optimization.

The role requires strong organizational skills, experience in fast-paced environments, and the ability to implement AI-driven automation.