Remote Executive Assistant for Australian Firm (Contractor)

Hunt St; Sydney; Hybrid; AUD 17,000 - 22,000; Full time

Job summary

Hunt St is seeking a Philippines-based Executive Assistant to support a Sydney-based client. This remote role is offered as an Independent Contractor engagement, aligned with AU business hours (8:00 AM – 5:00 PM AEST, Mon–Fri).

Responsibilities include email and CRM management, meeting coordination, document preparation, data entry, and general admin tasks to keep the Director and Office Manager operating efficiently.

Qualifications

• 2+ years in a Virtual Assistant or Executive Assistant role.
• Excellent written and spoken English; professional tone.
• Available to work during AU business hours.
• Proactive, detail-oriented and able to handle contracts and data.

Responsibilities

• Manage email inbox, CRM updates, and weekly reports.
• Coordinate meetings, process transcripts, and action items.
• Create SOPs from voice notes and screen recordings.
• Support recruitment ads, research, and proposals.
• Handle data entry, filing, and general admin tasks.

Skills

Executive Assistant experience

English communication

AEST overlap

Proactivity

Attention to detail

Tools

Microsoft 365

HubSpot CRM

Xero/MYOB

Canva

SEEK

Fireflies / Fathom

Loom

Instagram Business

Job description

Hunt St is seeking a Philippines-based Executive Assistant to support a Sydney-based client. This remote role is offered as an Independent Contractor engagement, aligned with AU business hours (8:00 AM – 5:00 PM AEST, Mon–Fri).

Responsibilities include email and CRM management, meeting coordination, document preparation, data entry, and general admin tasks to keep the Director and Office Manager operating efficiently.