Remote Finance & Administrative Operations Coordinator

20four7va; Sydney; Remote; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Weekly payments

Competitive rates

Free training and upskilling

Supportive community

Flexible remote work

Job summary

20four7VA seeks a remote Finance & Administrative Operations Coordinator to support a growing small-business client. You will handle AR, QuickBooks Desktop tasks, payroll support, and day-to-day financial/admin operations, coordinating with the bookkeeping team and field staff.

This independent contractor role emphasizes accuracy, proactive follow-up, and process improvement. Ideal candidates have hands-on transactional finance administration experience, strong Excel skills, and the ability to

Qualifications

• Hands-on QuickBooks Desktop experience required.
• Hands-on accounts receivable experience required.
• Experience with payment follow-up and collections coordination.
• Experience with reconciliation of payments and deposits.
• Experience in financial administration or bookkeeping support.
• Strong Microsoft Excel skills.
• Experience reconciling payments with bank and accounting records.
• Experience with Service Channel or similar billing systems preferred.
• RouteStar experience a plus.
• Payroll-support experience preferred.
• Office/operations administration experience preferred.
• Experience in customer and vendor communication.
• Small-business experience preferred.
• HR administration experience preferred.
• Inventory or fleet administration experience a plus.

Responsibilities

• Maintain a weekly AR aging review, flag past-due balances, and own payment follow-up for outstanding accounts.
• Maintain an open-items list for unresolved customer balances, payment issues, and other AR-related matters.
• Support QuickBooks Desktop with payments, deposits, customer records, statements, and AR reporting.
• Coordinate with receivables and collections regarding payment exceptions, aging items, unapplied credits, and open balances.
• Monitor deposits from field staff-collected checks, cash, and money orders.
• Reconcile expected customer payments against bank activity and QuickBooks records.
• Project-manage physical check processing and follow up on outstanding items as needed.
• Monitor and use Service Channel and other multi-service client billing systems, including following up on billing exceptions and payment issues.
• Check invoice numbers, customer records, and payment records between RouteStar and QuickBooks when matching issues arise.
• Reconcile customer payments, deposits, bank activity, and financial records.
• Prepare Excel-based reports, reconciliations, financial trackers, and other administrative reports.
• Gather receipts and explanations for gas cards, food, supplies, maintenance, uniforms, certified mail, truck costs, Amazon, Home Depot, supplier charges, and other card activity.
• Identify unusual variances, missing documentation, and other issues requiring follow-up.
• Coordinate outstanding requests and documentation with the client’s bookkeeping team.
• Answer the bookkeeper’s questions, gather source documents, track unresolved requests, and ensure supporting documentation reaches the bookkeeping team promptly.

Skills

QuickBooks Desktop

Accounts receivable

Payment follow-up

Reconciliation

Financial administration

Excel

RouteStar

Service Channel

Payroll

Office administration

HR administration

Inventory management

Tools

QuickBooks Desktop

Microsoft Excel

Microsoft Office

Google Workspace

RouteStar

Service Channel

Client Billing / Multi-Service Billing Portals

Payroll / Timekeeping Platforms

Job description

20four7VA seeks a remote Finance & Administrative Operations Coordinator to support a growing small-business client. You will handle AR, QuickBooks Desktop tasks, payroll support, and day-to-day financial/admin operations, coordinating with the bookkeeping team and field staff.

This independent contractor role emphasizes accuracy, proactive follow-up, and process improvement. Ideal candidates have hands-on transactional finance administration experience, strong Excel skills, and the ability to