Assistant Company Secretary

JS Careers; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

JS Careers are pleased to be assisting a leading ASX-listed financial services organisation. This role reports to the Chief Legal, Risk and Compliance Officer and provides company secretariat support across listed and unlisted entities, upholding governance, regulatory compliance and board administration.

Key responsibilities include coordinating board meetings, preparing resolutions, maintaining statutory registers, liaising with regulators and shareholders, assisting with annual reports and

Qualifications

• Minimum 5 years' company secretariat experience, preferably supporting ASX-listed entities.
• Tertiary qualifications in law, business, governance or a related discipline.
• Strong understanding of corporate governance principles and Australian corporate legislation/regulatory requirements.
• Excellent organisational skills with strong attention to detail.
• Experience in financial services, funds management or a regulated industry is desirable.
• Exposure to listed company reporting obligations, AGMs and disclosure requirements.
• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment.
• Strong written and verbal communication skills with senior stakeholders.

Responsibilities

• Coordinate board and board committee meetings, including agendas, papers, minutes and action tracking.
• Prepare and manage written resolutions and board documentation.
• Coordinate execution and filing of corporate documents.
• Maintain statutory registers and other corporate records.
• Liaise with regulators, share registries, shareholders and external stakeholders.
• Assist with annual reports, governance disclosures and shareholder communications.
• Prepare and lodge regulatory filings and market announcements.
• Support governance events, including AGMs and periodic reporting.
• Identify and implement process improvements to enhance governance operations.
• Provide governance advice to internal stakeholders.

Skills

Communication skills

Governance knowledge

Organisation

Stakeholder management

Time management

Education

Tertiary qualifications in law or business

Job description

JS Careers are pleased to be assisting a leading ASX-listed financial services organisation who are seeking an Assistant Company Secretary to join its Legal, Risk and Governance team.

Reporting to the Chief Legal, Risk and Compliance Officer, this role will provide company secretariat support across listed and unlisted entities. This role plays a key part in maintaining high standards of corporate governance, regulatory compliance and board administration.

Key Responsibilities

• Coordinate board and board committee meetings, including preparing agendas, collating and distributing papers, recording minutes and tracking action items.
• Prepare and manage written resolutions and board documentation.
• Coordinate the execution and filing of corporate documents.
• Maintain statutory registers and other corporate records.
• Liaise with regulators, share registries, shareholders and other external stakeholders as required.
• Assist with the preparation of annual reports, corporate governance disclosures and shareholder communications.
• Prepare and lodge regulatory filings and market announcements.
• Support key governance events, including annual general meetings and periodic reporting requirements.
• Identify and implement process improvements to enhance the efficiency of the company secretariat function.
• Provide practical and timely governance advice to internal stakeholders.

Skills & Experience

• Minimum 5 years' company secretariat experience, preferably supporting ASX-listed entities.
• Tertiary qualifications in law, business, governance or a related discipline.
• Strong understanding of corporate governance principles and relevant Australian corporate legislation and regulatory requirements.
• Excellent organisational skills with strong attention to detail.
• Experience within financial services, funds management or a regulated industry is desirable.
• Exposure to listed company reporting obligations, annual general meetings and periodic disclosure requirements.
• Ability to manage multiple priorities and maintain high levels of accuracy in a fast-paced environment.
• Strong written and verbal communication skills and the ability to work effectively with senior stakeholders.