Program Administration Assistant, Regulatory Services

Adelaide, SA; Adelaide; On-site; AUD 84,000 - 102,000; Full time

Job summary

The City of Adelaide is seeking a Program Administration Assistant to join the Regulatory Services Program. You will provide trusted administrative support to the Associate Director and program teams, helping keep information organized and accessible when needed.

You will manage diaries, coordinate meetings and forums, prepare documents and minutes, and support reporting and financial processes while building strong relationships across the organisation to deliver great community outcomes.

Qualifications

• Advanced administrative and clerical support with high accuracy.
• Experience handling sensitive and confidential information.
• Proficiency in Word and Excel for budgets, purchase orders and invoices.

Responsibilities

• Manage calendars, coordinate meetings and forums.
• Prepare documents, take minutes and support reporting and financial processes.
• Collaborate with teams across the organisation to ensure timely information.
• Contribute to improving administrative processes and daily program delivery.

Skills

Advanced administrative skills

Diary management

MS Word

MS Excel

Budget monitoring

Purchase orders & invoices

Discretion & confidentiality

Teamwork

Tools

Word

Excel

Job description

Program Administration Assistant, Regulatory Services

• A unique team creating an extraordinary city
• Full time, fixed term position until September 2027
• $92,916 + 12% superannuation

About the Opportunity

As the Program Administration Assistant, you’ll be an important part of the Regulatory Services Program, providing trusted administrative support to the Associate Director and program teams. You’ll help keep things organised, connected and moving forward, ensuring the right people have the right information at the right time.

From managing busy diaries and coordinating meetings, workshops and forums, to preparing documents, taking minutes and supporting reporting and financial processes, you’ll play a key role in the smooth day-to-day running of the Program. You’ll also work closely with teams across the organisation, building positive relationships and helping colleagues stay focused on delivering great outcomes for the community.

This is a role for someone who enjoys variety, takes pride in getting the details right and is naturally organised and proactive. You’ll have the opportunity to contribute ideas, improve administrative processes and become a valued and trusted support to a busy and diverse program.

About You

To be successful in this role you will have:

• Experience in providing a broad range of administrative and related clerical services at an advanced level and with high levels of accuracy.
• Substantial experience in managing sensitive and confidential information.
• Knowledge and skills in Word and Excel programs for monitoring budgets and demonstrated ability to create and process purchase orders and invoices.
• Strong organisational skills, the ability to successfully manage competing priorities, maintain attention to detail and meet deadlines.
• Capacity to maintain a high degree of discretion and exercise sound judgement in dealing with sensitive and confidential matters.
• Well-developed team-work skills and the ability to build positive working relationships within the Program and across the organisation.

About Us

Located in the geographic heart of Kaurna Country, the City of Adelaide celebrates its cultural heritage, unique natural surrounds and structures its footprint in a way that allows it to adapt to the changing needs of the community and a dynamic global landscape. Our focus is on our community’s wellbeing and quality of life - investing in city improvements and on future planning, so we continue to design a liveable city where future generations can continue to live authentic and meaningful lives. This is an exciting opportunity to join our team and be a bigger part of our amazing city!

At the City of Adelaide, we thrive in an environment that is welcoming, inclusive and safe, and celebrates difference. We value and embrace our diverse perspectives and recognise the value diversity has in fuelling innovation and enabling brilliant experiences for our diverse community.

All enquiries regarding this position will remain private and confidential and can be directed to Sofia Sy, Talent Acquisition Advisor, on 08 8203 7225 / [e-mail]

Please be advised this is a full time, fixed term opportunity until September 2027 with a starting salary at the Level 4 Classification commencing $92,916 + 12% superannuation.

As part of the recruitment process candidates will be required to undertake a brief assessment and a National Police Check.

We continue to work hard to ensure our recruitment process is safe for people of diverse backgrounds.

Please note, applications received via the email address below will not be considered. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. Our commitment to inclusivity means we welcome applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, and candidates from with a range of lived experiences. If you require assistance with our recruitment process, you are more than welcome to connect with our People Services team on [phone] or [e-mail].