Registration Clerk / Admin Assistant

Westco Motors; Cairns Regional; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Staff discounts on vehicles

Training and development opportunities

Full-time position

Job summary

Westco Motors in Cairns is seeking a detail-driven Registration Clerk / Stock Controller to join our Admin team. You will manage new vehicle stock, registrations, transfers and compliance, while supporting the sales group and CFO.

This full-time role requires accuracy and timely processing in a busy automotive environment. Queensland Transport accreditation is highly regarded, and candidates with experience in automotive administration will thrive with strong Office skills and professional

Qualifications

• Proven experience in automotive administration or registration processing.
• Queensland Transport Accreditation (preferred)
• Excellent organisational skills and attention to detail.
• Professional communication with colleagues, suppliers and customers.

Responsibilities

• Manage new vehicle stock processing, including dealer swaps and invoicing.
• Handle vehicle registrations, transfers, renewals, plate cancellations and audits.
• Prepare deal pack paperwork, stamp duty declarations, and account reconciliations.
• Book car transport and manage compliance documentation.
• Assist the sales team with stock management and general admin support.
• Maintain accuracy in retailing vehicles back to manufacturers.
• Support CFO and management with administrative tasks.

Skills

Automotive administration

Registrations processing

Organisational skills

Attention to detail

Communication

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Westco Motors has an exciting opportunity for a detail-driven and motivated Registration Clerk / Stock Controller to join our professional Administration team.

This is a key role ensuring the accurate processing of new vehicles into stock, effective compliance of registrations, and smooth retailing back to manufacturers. Working closely with the sales and admin teams, you’ll help keep our dealership running efficiently while supporting a busy and dynamic automotive environment.

You will be perfect for this role if you:

• Have proven experience in automotive administration or registration processing (highly regarded)

• Hold or are willing to obtain Queensland Transport Accreditation (highly regarded)

• Are confident with vehicle registrations, transfers, renewals, plate management, and compliance

• Have intermediate computer skills with Microsoft Office (Word, Excel, Outlook)

• Possess excellent organisational skills and a strong eye for detail

• Communicate well with colleagues, suppliers, and customers in a professional manner

• Thrive in a fast-paced environment while meeting deadlines

Key Responsibilities:

• Manage new vehicle stock processing, including dealer swaps and invoicing

• Handle vehicle registrations, transfers, renewals, plate cancellations and audits

• Prepare deal pack paperwork, stamp duty declarations, and account reconciliations

• Book car transport and manage compliance documentation

• Assist the sales team with stock management and provide general admin support

• Maintain high accuracy in retailing vehicles back to manufacturers

• Support colleagues, management, and the CFO with administrative tasks

About Westco Motors

Westco Motors is a leading, family-owned and operated, multi-award winning FNQ dealership - highly respected and dedicated to delivering exceptional service and fostering a rewarding workplace.

We proudly represent Mazda, Nissan, Volkswagen, LDV, BMW, INEOS, Renault, DEEPAL, RAM, Foton and BMW Motorrad, and are home to over 120 local staff who are the heart of our success. In 2025, we celebrated 35 years of serving Cairns and the FNQ community.

With exciting growth and new opportunities ahead, now is the perfect time to join the Westco team and contribute to our ongoing success.

What We Offer

• A secure, full-time position with a respected local dealership

• Competitive remuneration package based on experience

• Supportive team culture and strong management support

• Staff benefits including discounts on vehicles, servicing, and accessories

• Training and development opportunities to grow your career