Regional Business Events Programs Coordinator

Visit Victoria Limited; Melbourne; Hybrid; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Melbourne Convention Bureau, a subsidiary of Visit Victoria, seeks a Program Coordinator to provide administrative and operational support to the Sales team, focusing on delivering the Regional Business Events Program.

You will coordinate grants, funding agreements, milestones and payments, while working with internal teams and industry stakeholders to ensure successful delivery of business events for Victoria's regional economy.

Qualifications

• 2+ years of administration experience, ideally in business events, tourism or hospitality.
• Excellent organizational and time management skills with the ability to meet deadlines.
• Experience coordinating administrative processes, maintaining records and supporting projects.

Responsibilities

• Coordinate the administration of the Regional Business Events Program, including grant applications, assessment processes, funding agreements, milestone reporting and payments.
• Collaborate with Business Events Victoria to support effective delivery and continuous improvement of the program.
• Liaise with the Finance team to coordinate payment processing, reconciliations, financial reporting and related enquiries.
• Maintain accurate records of contracts, funding agreements, payments and event activity for reporting and audit needs.
• Build and maintain positive relationships with event organisers, corporate clients, industry partners and stakeholders.
• Source proposals and quotations and coordinate tender processes to support clients and internal teams.
• Provide administrative support to the broader MCB Sales team across the organisation to deliver priorities.

Skills

Administration

Organization

Customer service

Stakeholder engagement

Communication

Problem solving

CRM

MS Office

Education

Tertiary qualification in events or business management

Tools

CRM systems

Microsoft Excel

Microsoft Word

Databases

Job description

Melbourne Convention Bureau, a subsidiary of Visit Victoria, seeks a Program Coordinator to provide administrative and operational support to the Sales team, focusing on delivering the Regional Business Events Program.

You will coordinate grants, funding agreements, milestones and payments, while working with internal teams and industry stakeholders to ensure successful delivery of business events for Victoria's regional economy.