Recruitment Booking Coordinator Ashfield

Lumia Care Pty; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Susquehanna is seeking a Recruitment Booking Coordinator for Ashfield to support campus recruiting across graduate programs, internships, and related activities. You will coordinate interview schedules, travel logistics, and candidate experiences while partnering with university recruiters and hiring managers.

This role requires strong communication and organizational skills in a fast-paced environment, with attention to detail and a proactive approach to interview logistics and event

Qualifications

• 1+ year of professional experience as an administrative assistant or in event planning/coordination
• Ability to work collaboratively in a dynamic, fast-paced team environment
• Excellent oral, written, and telephone communication skills
• Ability to solve problems creatively and present good solutions

Responsibilities

• Build relationships with candidates, recruiters, and managers
• Schedule and confirm interviews (phone and on-site) and related activities
• Coordinate travel arrangements for candidates
• Greet candidates and ensure a positive interview experience
• Distribute resumes and feedback to the recruiting team
• Maintain candidate records in the ATS
• Manage inquiries from candidates and internal staff
• Support university recruiting events and on-campus activities
• Contribute to reporting and special recruiting projects

Skills

Administrative support

Event coordination

Scheduling & calendar management

Strong communication

Job description

Recruitment Booking Coordinator Ashfield – Campus Recruiting

Susquehanna is one of the largest proprietary trading firms in the world. We trade our own capital at our own risk and are experts in trading essentially all listed financial products and asset classes. For over 36 years, Susquehanna has been benefitting financial markets by providing liquidity and ensuring competitive prices for buyers and sellers. We handle millions of trading transactions around the world every day. We achieve this through building some of the most powerful trading technology in the financial industry. Beyond trading, Susquehanna is also active in global private equity, institutional brokerage, sports analytics, and structured capital.

Today, we have over 2,700+ employees in more than 15 global locations. Our Asia Pacific Headquarters are based in Barangaroo, Sydney, where we have a growing team of 270+ employees.

By joining our Campus Recruiting Team as a Recruiting Coordinator, you will be part of an energetic and motivated team that directly impacts the growth and success of our firm. You will support university recruiters focused on hiring top-tier talent for graduate programs in trading, technology, and Quant businesses as well as internship opportunities across the business.

This opportunity will allow you to leverage your strong communication skills as you will work directly with candidates, hiring managers, and Susquehanna interviewers. You will have the opportunity to learn the university recruiting process as well as develop a broad knowledge of Susquehanna’s business. To be successful in this role, you must be able to coordinate and prioritize multiple tasks simultaneously and manage last minute changes to schedules with professionalism and composure. We are seeking someone who is detail-oriented, organized, and able to think critically to facilitate the interview process for our university candidates.

In this role, you will:

• Build effective relationships with candidates, recruiters, and business managers
• Schedule and confirm phone and on-site interviews, including office tours, lunches, and desk rotations
• Coordinate travel accommodations for candidates
• Greet candidates and coordinate all on-site interviews; ensure a positive candidate experience for candidates
• Distribute resumes and interview feedback to recruiters, hiring managers, and members of the interviewing team
• Maintain candidate records in our Applicant Tracking System (ATS)
• Manage phone calls and inquiries from candidates or internal employees
• Maintain and improve procedures for all areas of responsibility from simple process enhancements to larger initiatives
• Facilitate university recruiting dinners and/or events, including networking/social events for the summer internship program
• Manage additional projects such as reporting, researching universities and/or on-campus events, etc.

What we’re looking for

• Minimum of one (1) year of professional experience as an administrative assistant, or experience in an event planning, coordination or similar role required; prior experience assisting a Human Resources and/or University Recruiting team preferred
• Ability to work collaboratively and effectively in a dynamic and fast-paced team environment, required
• Excellent oral, written, and telephone communication skills are essential
• Ability to creatively solve and present good solutions to problems, requiredСorry