Recruitment Administrator

Inter Staffing Services; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Job summary

Inter Staffing Services is seeking a Recruitment Administration professional to support a HR and Talent team in Melbourne. The role covers coordinating recruitment activities, onboarding, and candidate experience across multiple internal vacancies.

Based in West Footscray, the position offers a stable day schedule (9am–5pm) and a temporary contract through year-end with potential permanent placement. A values-driven organisation with a focus on respect, support, and a positive culture awaits.

Qualifications

• Proven experience in an Internal Talent/Recruitment Administration role.
• Experience in NFP, Healthcare or Disability services preferred but not essential.
• Understanding of employment legislation and compliance requirements.
• Ability to multitask and prioritise workloads to meet deadlines.
• Strong stakeholder management skills with a customer centric approach.
• Working with Children Check and NDIS Clearance check are required.

Responsibilities

• Coordinate administration recruitment activities across a range of vacancies.
• Support hiring managers throughout recruitment and onboarding processes.
• Schedule candidate interviews with hiring managers.
• Administer and maintain job advertisements across channels.
• Coordinate staff and candidate enquiries to ensure timely onboarding responses.
• Assist with onboarding documentation (background checks, VEVO checks, contracts and offers).
• Maintain relationships with external stakeholders.
• Ensure a positive candidate experience and accurate recruitment records.

Skills

Recruitment administration

Multitasking

Stakeholder management

Communication

Compliance knowledge

Job description

Are you looking for your next Recruitment Administration role?

• Work for a reputable values-based community organisation that will make your days purposeful and rewarding
• Monday – Friday in the office
• 9am - 5pm
• Temporary position till the end of the year with a view to go permanent
• Attractive salary + super
• Be part of a HR and Talent team who prioritises respect, support and a fun culture
• Strong company values such as innovation, customer focus, accountability and excellence
• West Footscray location - close to public transport and free onsite parking
• Working across a range of diverse roles

The Company

You will be working for a reputable organisation who provide choices for people with a disability, enabling them to regain and retain their independence within an inclusive community. Their head office is based in the Western Suburbs of Melbourne, with public transport close by.

The Role

Reporting into the Talent Acquisition Lead, you will be responsible for coordinating administration recruitment activities across a range of internal vacancies, supporting hiring managers throughout the recruitment and onboarding process, and ensuring a seamless candidate experience.

Additionally, you will:

• Manage the coordination and scheduling of candidate interviews with hiring managers
• Administer and maintain job advertisements across multiple recruitment channels.
• Coordinate staff and candidate enquiries to ensure timely responses throughout on boarding processes
• Assist with employee on-boarding documentation for new hire such as background and VEVO checks, contracts and letters of offers, ensuring a smooth transition
• Maintain strong and professional relationships with key external stakeholders
• Ensure a positive and seamless candidate experience that contributes to overall organisation culture
• Maintain accurate candidate records and recruitment activities within the online recruitment system

What will you need to succeed?

• Proven experience in an Internal Talent/Recruitment Administration role
• Experience in NFP, Healthcare or Disability services preferred but not essential
• Understanding of employment legislation and compliance requirements
• Ability to multitask and prioritise workloads to meet deadlines
• Strong stakeholder management skills with a customer centric approach
• Both Working with Children Check and NDIS Clearance check are required