Recruiting Coordinator (Contract)

Chaos Industries; Melbourne; On-site; AUD 86,000 - 129,000; Full time

Benefits offered by this job

Generous stock option grants

Relocation assistance

Annual bonuses

Free daily lunch

Unlimited PTO

Casual dress code

Medical, dental and vision benefits

Company 401k match

Job summary

Chaos Industries is seeking a Recruiting Coordinator to support rapid growth in a fast-paced recruiting environment. You’ll manage interview scheduling, related logistics, and onboarding activities, while fostering positive candidate relationships throughout the process.

You’ll report to the Recruiting Operations Manager and partner with Recruiters and hiring teams to drive the development of our dynamic team. This is a 6-month contract, onsite in Los Angeles (Hawthorne).

Qualifications

• 2+ years of experience in an administrative role with high-volume scheduling.
• Experience using ATS (Greenhouse preferred).
• Experience scheduling within Microsoft Outlook.
• Strong communication and candidate-first mindset.

Responsibilities

• Oversee interview scheduling, related logistics and onboarding activities.
• Serve as main point of contact with interview candidates, ensuring timely communication.
• Coordinate the employee lifecycle from interview requests to onboarding tasks and new hire orientations.
• Identify opportunities for process improvements to enhance scheduling efficiency.
• Collaborate with hiring teams to relay feedback and next steps to candidates.

Skills

High-volume scheduling

Candidate experience

Communication

Stakeholder management

Office administration

Education

Bachelor’s degree

Tools

Greenhouse ATS

Microsoft Outlook

Slack

Job description

• This is a 6-month contract position with the potential for extension or conversion to a full-time role based on performance and business needs
• This role offers a strong opportunity to gain exposure to a fast-paced, high-growth recruiting environment and make a meaningful impact from day one
• As a Recruiting Coordinator at CHAOS, you’ll be a key player in driving our growth and expansion
• Your role is vital in shaping the future success of our company, from managing daily recruitment activities to fostering positive candidate relationships throughout the entire process
• You will be instrumental in creating a lasting impression on prospective candidates, setting the tone for their journey with us!
• In this role, you’ll report into our Recruiting Operations Manager and regularly partner with Recruiters and hiring teams to support the rapid development of our dynamic team
• Your responsibilities encompass overseeing all aspects of the employee lifecycle, from interview scheduling, related logistics, and onboarding activities
• Beyond that, you’ll actively contribute to identifying opportunities for enhanced efficiency & improvements while exercising creativity and innovation toward making our experiences top-notch
• Your primary objective will be to ensure an outstanding candidate & employee experience, making you an indispensable partner in guiding candidates seamlessly through our recruitment process and into their exciting career journey at CHAOS
• Coordinate major aspects of the employee lifecycle from interview scheduling requests for candidates to executing onboarding tasks to assisting with new hire orientations
• Serve as a main point of contact with interview candidates, ensuring timely communication with them via phone, text, and email, ensuring a positive and informative experience
• Use (and identify where gaps exist) software tools to manage candidate logistics throughout the recruiting process such as booking travel & lodging accommodations, troubleshooting through last-minute scheduling changes, and facilitating onsite interview operations
• Liaise with hiring teams to ensure timely interview attendance, collect feedback and relay next steps for candidates while keeping hiring managers up to date on candidate statuses & recruiting process
• Manage logistics of the onsite interview process for candidates including: scheduling, facilitating tours, setting up conference rooms, ensuring interviewer attendance, and troubleshooting last-minute schedule changes
• Identify opportunities for process and system improvements, addressing bottlenecks and enhancing scheduling efficiency
• Cultivate strong relationships with key stakeholders, including hiring teams, Operations and IT team members
• Participate in projects to support the recruiting function
• Work full-time onsite out of our office in Los Angeles (Hawthorne), California

Benefits

• Generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses
• Free daily lunch, ‘No meeting Fridays’, unlimited PTO (for exempt employees), casual dress code
• Life, FSA, HSA, 401k (+ Company match), and more
• Medical, dental and vision benefits will be 100% paid for by the company

• Ability to connect and relate to a wide range of people, personalities, and values
• Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency
• 2+ years of experience in an administrative role with high-volume scheduling; preferably in a fast-paced environment
• Ability to thrive in a constantly evolving environment with shifting priorities
• Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process
• Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week
• Process-oriented mindset with a passion for process improvement, efficiency and organization
• Bachelor’s degree
• Experience using ATS applications; Greenhouse experience is highly preferred
• Experience scheduling within Microsoft Outlook
• Familiarity with Slack
• Interest in the Tech Recruiting/Talent Acquisition/People Operations function as a career path