Records Officer

Queensland Government; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Queensland Government is seeking Records Officers to manage and coordinate documents for the CFMEU Commission of Inquiry (COI) under the Public Records Act 2023. You will handle digital and physical records, ensure quality control, and maintain robust electronic records systems.

You’ll coordinate data in the Relativity One database, perform system administration, and safeguard confidentiality while supporting Notices responses and COI secretariat duties within a large, multi-disciplinary team.

Qualifications

• Experience applying the Public Records Act and related policies.
• Ability to coordinate and manage electronic and physical records.

Responsibilities

• Process digital and physical records with quality control and validation for robust records systems.
• Coordinate and quality-assure data stored in the Relativity One database.
• Perform system administrator functions across platforms used by the Inquiry.
• Maintain confidentiality and privacy of information per policies.
• Assist in processing responses to Notices ensuring timely, accurate, confidential handling.
• Provide induction training and ongoing support on electronic records management systems.
• Build communications and relationships across COI and host agency teams.
• Support COI Secretariat duties and act per the Code of Conduct.

Skills

Records management

Document control

Data privacy

Quality assurance

Tools

Relativity One

Job description

Working in a small team of two, the Records Officers will manage documents and records for the CFMEU Commission of Inquiry (COI) in accordance with the Public Records Act 2023 and associated whole-of-government, departmental and COI policies, standards and guidelines.

The role also has responsibility for preparing, coordinating and managing the flow of information.

Key responsibilities:

• Process digital and physical records including quality control and validation of records to ensure the maintenance of robust electronic document and records management systems for the Commission in accordance with the Public Records Act 2023 and relevant policies.
• Coordinate and provide quality assurance of data stored in the Law in Order Relativity One database using a high level of attention to detail to accurately save, track, search and retrieve documents and records.
• Perform system administrator function as required across various platforms in use by the Inquiry.
• Maintain and promote strict confidentiality and privacy of information whilst accessing records and data information systems in accordance with the relevant policies and procedures.
• Assist in the processing of responses to Notices, ensuring quality processes to enable all material is processed in a timely and accurate manner in a confidential and secure environment.
• Provide induction training and ongoing support to new starters on the various electronic document records management systems in use by the Inquiry
• Build and maintain positive communication channels and working relationships across a large multi-disciplinary team and stakeholders within COI and the host agency, the Department of Justice.
• Support the broader work of the COI offering secretariat support and any other duties as required by the Secretary.
• Model professional and ethical behaviour and act in accordance with the Queensland Public Sector legislative framework and the Code of Conduct

Applications to remain current for 12 months.