Records & Digitisation Specialist — Compliance Driven

Iron Mountain Incorporated; Canberra; On-site; AUD 60,000 - 85,000; Full time

Job summary

Iron Mountain Incorporated is seeking a detail-oriented Records Officer to join our Operations team. You’ll help maintain the integrity, security, and accessibility of crucial client information across physical and digital environments, working on-site at customer premises and offsite storage facilities.

You will manage file consignments, administer lifecycles in EDRMS, perform digitisation, and conduct regular audits, ensuring compliance with policies and guidelines.

Qualifications

• Minimum 2 years of experience in records management, archiving, or document digitisation.
• Strong knowledge of EDRMS platforms, record lifecycle processes, and NAA instructions and guidelines.
• Baseline security clearance required prior to commencement.
• Ability to obtain and maintain an Employment Suitability Clearance (ESC).

Responsibilities

• Manage physical and digital file consignments, including appraisal, sentencing, archiving, and destruction in alignment with customer policies and NAA guidelines.
• Administer record lifecycles directly within customer EDRMS systems at customer premises.
• Perform digitisation and Scan on Demand services for mixed media records, systematically destroying physical files post-retrieval where required.
• Execute monthly audits and annual reviews of sentenced records held in offsite locations.
• Conduct continuous quality assurance checks across all digitised materials to ensure complete scanning accuracy.

Skills

Records management

EDRMS

Attention to detail

Security clearance

Tools

EDRMS software

NAA guidelines

Job description

Iron Mountain Incorporated is seeking a detail-oriented Records Officer to join our Operations team. You’ll help maintain the integrity, security, and accessibility of crucial client information across physical and digital environments, working on-site at customer premises and offsite storage facilities.

You will manage file consignments, administer lifecycles in EDRMS, perform digitisation, and conduct regular audits, ensuring compliance with policies and guidelines.