Records And Administration Officer

Council Jobs; Bedourie; On-site; AUD 65,000 - 85,000; Full time

Job summary

Diamantina Shire Council is seeking a Records and Administration Officer to join its Corporate Services team in Bedourie, Queensland. The role coordinates the Council’s records and information management function, administering the Electronic Document and Records Management System and supporting compliance with legislation.

The successful candidate will have demonstrated records management experience, knowledge of metadata, retention and disposal, and the ability to interpret relevant policies.

Qualifications

• Experience in records management, information management or document control within a regulated environment.
• Experience administering an electronic records management system; knowledge of metadata, retention and disposal and information security.
• Current Queensland C Class Driver Licence and National Police Check are essential; Certificate IV or Diploma in Recordkeeping, Information Management or Business Administration preferred.
• Experience using MAGIQ or a similar system; previous local government experience desirable.

Responsibilities

• Register, classify and maintain electronic and physical records.
• Administer Council’s Electronic Document and Records Management System.
• Maintain records metadata, security classifications and access permissions.
• Coordinate records retention, archiving and lawful disposal.
• Monitor compliance with records management policies and legislation.
• Undertake quality assurance reviews of records and information.
• Provide advice, training and user support to Council employees.
• Assist with records required for audits, legal matters and information access applications.
• Prepare correspondence, reports and administrative documentation.
• Provide professional customer service to internal and external customers.

Skills

records management

information management

document control

electronic records systems

policy interpretation

Education

Certificate IV or Diploma in Recordkeeping/Information Management or Business Administration

Tools

MAGIQ

Job description

Diamantina Shire Council is seeking a suitably experienced Records and Administration Officer to join its Corporate Services team in Bedourie.

Reporting to the Governance Manager, the position is responsible for coordinating Council’s records and information management function. This includes maintaining Council’s electronic and physical records, administering the Electronic Document and Records Management System, supporting legislative compliance and helping staff apply effective recordkeeping practices.

Key responsibilities

The Records and Administration Officer will:

• register, classify and maintain electronic and physical records
• administer Council’s Electronic Document and Records Management System
• maintain records metadata, security classifications and access permissions
• coordinate records retention, archiving and lawful disposal
• monitor compliance with records management policies and legislation
• undertake quality assurance reviews of records and information
• provide advice, training and user support to Council employees
• assist with records required for audits, legal matters and information access applications
• prepare correspondence, reports and administrative documentation
• provide professional customer service to internal and external customers.

About you

The successful applicant will have demonstrated experience in records management, information management or document control within a regulated environment.

You will also have experience administering an electronic records management system, sound knowledge of records classification, metadata, retention, disposal and information security, and the ability to interpret relevant legislation, standards and organisational policies.

A current Queensland C Class Driver Licence and National Police Check are essential. A Certificate IV or Diploma in Recordkeeping, Information Management or Business Administration, experience using MAGIQ or a similar system, and previous local government experience are desirable.

Please refer to the Position Description for the full responsibilities, selection criteria and employment requirements.

More Information

For more information, call Ally on0474 076 *** or email **@diamantina.qld.gov.au.

Diamantina Shire Council is an Equal Opportunity Employer. All applications will be assessed in accordance with merit-based selection principles.