Receptionist / Office Services Assistant

McCabes Lawyers; Willoughby City Council; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Health and Wellbeing Initiatives

Career Development Opportunities

Flexible Work Environment

Competitive Salary

Job summary

Join a forward-thinking law firm as a receptionist/office services assistant, where you'll thrive in a dynamic environment focused on high-quality service. This role involves managing front office operations, supporting legal staff, and ensuring a welcoming atmosphere for clients and visitors. With a strong emphasis on culture and values, the firm promotes career development and offers a flexible, inclusive workplace. If you're enthusiastic, driven, and possess excellent customer service skills, this is the perfect opportunity to enhance your career in a supportive team setting.

Qualifications

• 2 years of reception and client service experience in a corporate environment.
• Strong customer service skills and ability to manage tasks efficiently.

Responsibilities

• Manage front office reception and switchboard professionally.
• Assist with facilities management and general administrative duties.
• Coordinate internal meetings and client events.

Skills

Customer Service Skills

Microsoft Office Applications

Time Management

Reception Experience

Interpersonal Skills

Job description

McCabes is an Australian Commercial, Government and Insurance law firm with a reputation for providing high quality, timely legal services. Balanced with a strong internal emphasis on culture and values, we combine innovation with commercial savviness to deliver rewarding outcomes to all our clients.

The Opportunity

We currently have an opportunity for a receptionist / office services assistant to join our team on a 12-month fixed term contract basis. Based in Chatswood and reporting directly to our office services manager, you will be responsible for providing a high level of customer service and support to the business (employees, clients, and visitors) in relation to all office services functions.

In addition to working on reception, you will be assisting with facilities and office management and assisting legal secretaries with general administrative duties.

Your key responsibilities will include:

• Front office reception and answering and managing the switchboard in a professional and timely manner
• Meet and greet clients and visitors and maintaining the reception area
• Ensuring meeting rooms and kitchens are kept at a professional standard
• Assist with preparing and setting up conference rooms
• Assist in coordinating internal meetings and client events, including catering
• Book and track all couriers
• Manage mail services, including distribution and collection of incoming and internal mail
• Monitoring and replenish client kitchens
• Ordering stationery and kitchen supplies
• Setting up for end of month drinks
• Administrative tasks including photocopying, faxing, typing and archiving

Skills and Experience

To be successful in this role you will have:

• 2 years reception and client service experience dealing with professional clients in a corporate environment
• Strong customer service skills with the ability to remain calm at all times
• Enthusiastic, driven and displays initiative
• Ability to develop relationships with internal and external clients
• Intermediate to advanced level skills in Microsoft Office applications
• Excellent time management with the ability to prioritise tasks
• A charismatic and energetic personality

What We Offer

In return, McCabes will provide you with the opportunity to work with a talented team in a flexible, inclusive, and innovative environment. We also promote a culture focused on the firm's values - integrity, excellence, and courage - that provides opportunities to develop and progress your career.

We are small enough to give you the personal attention and career development to help you reach your full potential, yet large enough to provide the challenge of diverse, high-quality work and clients.

Other benefits include:

• A competitive salary commensurate with experience
• Health and wellbeing initiatives

How to Apply

If you wish to become part of a busy and successful practice with a distinguished reputation, please submit your cover letter and CV by clicking on the 'Apply Now' button.

McCabes is a national law firm with a boutique culture. We support our people through formal and informal initiatives to see them excel in their professional and personal lives. Our staff are committed, enthusiastic, and have a genuine passion for what they do.

Do we sound like the right firm for you?

Please follow the prompts to apply. We look forward to receiving your application and wish you all the best during the recruitment process.