Receptionist/Administration Officer

Work Initiatives; Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Salary packaging up to $18,550

12% Super

5 weeks annual leave

Parental leave

Not-for-Profit Salary Packaging

Job summary

headspace Narre Warren & Pakenham is hiring a Receptionist/Administration Officer (0.8 FTE, Mon-Thu) to keep two busy centres organized and welcoming for young people aged 12–25. You will handle day-to-day admin, reception activities, bookings and data entry, ensuring accurate records and smooth operations.

You’ll bring strong administrative experience in healthcare or community services, excellent communication, and a current driver’s licence, with salary packaging benefits and added leave

Qualifications

• Experience in administration or reception, ideally in healthcare or community services
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office and administrative systems
• Ability to manage competing priorities and maintain attention to detail
• Current Driver’s Licence

Responsibilities

• Provide day-to-day administrative support across two headspace centres
• Welcome and support young people, families and visitors
• Coordinate bookings and meeting spaces to support service delivery
• Maintain accurate records and data entry across systems
• Manage correspondence and administrative processes for efficient services
• Assist with office operations, supplies, equipment and facilities
• Build relationships with young people, staff and stakeholders
• Represent headspace in community events and engagement activities

Skills

Administration

Reception

MS Office

Data entry

Driver's Licence

Communication

Education

Certificate IV in Business Administration, Medical Administration or related field

Job description

Job Description0.8 FTE (Monday to Thursday), ongoing position

Working across headspace Narre Warren & Pakenham centres, with ad-hoc community engagement travel

Competitive Salary + 12% Super + Salary Packaging benefits of up to $18,550 Help create a space where young people feel supported from the moment they walk in. Are you an experienced administrator who thrives in a busy, people-focused environment?

If you have strong administration skills, ideally within a medical, health or community services setting, and enjoy keeping things organised, accurate and running smoothly, we’d love to hear from you. At headspace Narre Warren & Pakenham, we’re all about making a difference in the lives of young people aged 12–25. Our centres are a welcoming, inclusive, and safe space where young people can access support for their physical and mental health, alcohol and other drugs, and work and study needs.

Your role, your impact

As our Receptionist/Administration Officer, you'll play a key role in keeping our two busy headspace centres organised and running smoothly.

You will:

• Provide day-to-day administrative support across two busy headspace centres, keeping processes organised and running efficiently
• Welcome and support young people, families and visitors, creating a safe and inclusive environment
• Manage reception activities, including appointments, client arrivals, enquiries and incoming calls Coordinate bookings and meeting spaces to support service delivery and team collaboration
• Maintain accurate records and data entry across clinical and administrative systems
• Manage correspondence and administrative processes that keep services running efficiently
• Assist with office operations, including supplies, equipment and facility coordination
• Build positive relationships with young people, staff and community stakeholders
• Represent headspace in the community through events, networking opportunities and engagement activities

About you

You’ll thrive in this role if you’re a confident and highly organised administrator who enjoys keeping things running smoothly while supporting people in a busy service environment.

You will bring:

• Demonstrated experience in an administration or reception role, ideally within healthcare, medical or community services
• Strong communication and interpersonal skills, with a professional and empathetic approach
• Confidence using Microsoft Office and administrative systems
• Ability to manage competing priorities and maintain attention to detail
• Current Driver’s Licence

What will make you stand out?

• Certificate IV in Business Administration, Medical Administration or a related field
• Experience working within a youth-focused service
• Experience using client management or healthcare administration systems
• Understanding of community, not-for-profit or mental health services

What's in it for you?

Each is the Lead Agency for headspace Narre Warren & Pakenham. At Each you’ll be supported to be your best.

We provide:

• Supportive & inclusive culture - Work with like-minded colleagues and leaders who genuinely care
• More leave when you need it - 5 weeks annual leave, paid parental leave, personal/carer’s leave, cultural and gender affirmation leave, and the option to purchase extra leave
• Boost your take-home pay - Not-for-Profit Salary Packaging (up to $15,900 tax-free per year) plus an extra $2,650 tax-free for meals and entertainment
• Endless career opportunities - With over 200 programs across QLD, NSW, TAS, ACT, and VIC, there are plenty of pathways to progress
• Support your wellbeing - Discounted access to hundreds of gyms, pools and fitness centres across Australia with Fitness Passport Free, confidential support - Our Employee Assistance Program is available for you and your family

For more information or a confidential conversation, please contact Jude McConnell – Senior Administration Officer at **************@headspacenarre.com.au

Applications Close: Sunday 15th November 2026 Applications will be reviewed as they are received.

Our Commitment to Inclusion at

Each At Each, inclusion is at the heart of how we work, connect and care.

We're committed to a workplace where everyone feels safe, respected and able to be themselves. We celebrate diversity in all its forms, including Aboriginal and Torres Strait Islander Peoples, LGBTIQA+ communities, people with disability, people from diverse cultural and faith backgrounds, people with lived and/or living experience and people of all ages and genders. Each is a child safe organisation with zero tolerance for child abuse, and we are committed to protecting the safety and wellbeing of all children and young people.

Next Steps in the Hiring Process Learn more about next steps, check out our Hiring Process Guide. We are a 2026 Circle