Receptionist

Oriental Merchant; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Oriental Merchant Laverton is seeking a part-time Receptionist to support Office Administration, Facilities and Car Fleet tasks. The role is permanent and involves front desk duties three days a week (Mon, Wed, Thu) from 9:00 to 15:00, with flexibility for the right candidate.

You will manage visitors, calls, and stationery orders, assist in maintaining a clean reception and lobby, and support shipping and logistics as needed.

Responsibilities

• Attending to the reception and registering visitors (including tradies and service providers).
• Managing telephone calls in a courteous manner and forwarding the calls to the relevant parties concerned.
• Assisting in the upkeep/cleanliness of the reception area and the office main lobby.
• Consolidating office and warehouse stationery requests from the various departments in Laverton and advising the Line Manager in Mulgrave to put in purchase orders.
• Verifying office and warehouse stationery/office equipment purchase documentation (Invoices and others) upon receipt of goods to ensure compliance with Office Administrative policies.
• Assisting in the upkeep/cleanliness of the common Lunchroom areas, and replenishment of Lunchroom amenities (tea, coffee, milk, sugar, and others).
• Distribution of fruits to staff every Monday upon stocks receipt from the Fruits Vendor.
• Any other matters pertaining to Office Management assigned from time to time.
• Assisting in the administrative support of Facilities and Amenities (Warehouse).
• Assisting in communicating with service providers, if required.
• Any other matters pertaining to Facilities and Amenities assigned from time to time.
• Assisting the Shipping Department in any tasks assigned by the Department and filing work of shipping/customs documents on a regular basis.
• Any other duties and tasks in the Group Logistics Division assigned from time to time.
• Other duties as required
• This job description is not exhaustive, and you may be required to perform other or additional reasonable duties and responsibilities from time to time, to meet changing business needs

Job description

This is a part-time, permanent position.

3 days per week, 5.5 hours per day (from 9AM to 3PM)

Preferably Monday, Wednesday and Thursday (but flexible for the right candidate).

The Receptionist in Laverton is responsible to support the Line Manager in the department in administrative duties pertaining to Car Fleet Management and Office Administration (Facilities and Amenities).

The responsibilities of this role include but are not limited to:

Primary Role Office Management – Laverton (VIC):

• Attending to the reception and registering visitors (including tradies and service providers).
• Managing telephone calls in a courteous manner and forwarding the calls to the relevant parties concerned.
• Assisting in the overall upkeep/cleanliness of the reception area and the office main lobby.
• Consolidating office and warehouse stationery requests from the various departments in Laverton and advising the Line Manager in Mulgrave to put in purchase orders.
• Verifying office and warehouse stationery/office equipment purchase documentation (Invoices and others) upon receipt of goods to ensure compliance with Office Administrative policies.
• Assisting in the upkeep/cleanliness of the common Lunchroom areas, and replenishment of Lunchroom amenities (tea, coffee, milk, sugar, and others).
• Distribution of fruits to staff every Monday upon stocks receipt from the Fruits Vendor.
• Any other matters pertaining to Office Management assigned from time to time.

Facilities and Amenities

• Assisting in the administrative support of Facilities and Amenities (Warehouse).
• Assisting in communicating with service providers, if required.
• Any other matters pertaining to Facilities and Amenities assigned from time to time.

Secondary Role:

• Assisting the Shipping Department in any tasks assigned by the Department and filing work of shipping/customs documents on a regular basis.
• Any other duties and tasks in the Group Logistics Division assigned from time to time.

Other duties as required

This job description is not exhaustive, and you may be required to perform other or additional reasonable duties and responsibilities from time to time, to meet changing business needs