Receptionist

Miglas Windows; Melbourne; On-site; AUD 55,000 - 65,000; Full time

Job summary

Miglas High Performance Windows in Melbourne's Eastern Suburbs is seeking a Receptionist/Administrator to be the welcoming face and organisational backbone of our office. This full-time, permanent role supports the sales team and leadership with coordination, administration, scheduling, and customer enquiries, with base salary $55,000 - $65,000 AUD per year, final package based on experience.

You will join a close-knit, high-performance team that values professionalism, attention to detail, and

Qualifications

• Prior experience in receptionist or office administration roles.
• Professional and friendly communication in person, on the phone, and in writing.
• Strong organisational skills with ability to manage competing priorities.
• Proficiency in Microsoft Office Suite; quick to learn new systems.
• Attention to detail and high accuracy.
• Experience in construction/building products is a plus but not required.

Responsibilities

• Manage front-of-house reception and greeting visitors.
• Provide administrative support to sales team and leadership, including scheduling and data entry.
• Maintain records and filing systems, both digital and physical.
• Coordinate meetings and internal communications.
• Assist with order processing, quotes, and follow-ups with sales team.
• Manage office supplies and liaise with suppliers.
• Support customer enquiries with a warm, professional manner.
• Assist with project coordination tasks as required.

Skills

Reception experience

Organisational skills

Communication skills

Microsoft Office

Team player

Tools

Microsoft Office Suite

Job description

Miglas High Performance WindowsMelbourne (Eastern Suburbs) | Full-time | PermanentBase salary $55,000 - $65,000 (final package based on experience)

The Opportunity

Miglas High Performance Windows is a respected Australian manufacturer and industry leader in architecturally focused, high-performance window and door systems.

We are seeking a Receptionist / Administrator to be the welcoming face and organisational backbone of our Melbourne Eastern Suburbs office. This is a key support role within a close-knit, high-performance team, suited to someone who takes pride in professionalism, attention to detail, and creating a great first impression, whether in person, over the phone, or via email.

Working alongside a passionate and dedicated team, you'll help keep the business running smoothly day-to-day, supporting both the sales team and leadership with coordination, communication, and administration.

What You'll Be Responsible For

• Managing front-of-house reception - greeting visitors, answering and directing calls, and handling incoming and outgoing correspondence
• Providing administrative support to the sales team and senior leadership, including scheduling, document preparation, and data entry
• Maintaining accurate records and filing systems, both digital and physical
• Coordinating meetings, appointments, and internal communications
• Assisting with order processing, quotes, and follow-ups in collaboration with the sales team
• Managing office supplies, liaising with suppliers, and keeping the office environment professional and well-presented
• Supporting customer enquiries with a warm, knowledgeable, and professional manner
• Assisting with project coordination tasks as required by the business

About You

You are a reliable, well-presented, and proactive administrator who enjoys being the person who holds things together behind the scenes.

You likely bring:

• Prior experience in a receptionist, administration, or office coordination role
• A professional and friendly communication style — in person, on the phone, and in writing
• Strong organisational skills with the ability to manage competing priorities and stay calm under pressure
• Proficiency in Microsoft Office Suite and comfort learning new systems
• A keen eye for detail and a high standard of accuracy in everything you do
• A positive, team-first attitude and genuine pride in doing things well
• Experience in a construction, building products, or trade environment would be well regarded, but is not essential

What We Offer

• A stable, full-time role with a well-respected and growing Australian manufacturer
• A supportive, down-to-earth team environment where your contribution is genuinely valued
• The opportunity to be part of a business that takes real pride in the quality of its products and relationships
• Competitive remuneration commensurate with experience