Receptionist

Ray White; City of Melbourne; On-site; AUD 48,000 - 64,000; Full time

Job summary

Ray White is seeking a highly organised, proactive receptionist to join our team. You will be the welcoming face of the business while supporting the property management and sales teams with day-to-day administrative tasks and office operations.

You will manage front of house duties, handle phone inquiries, maintain accurate registers and help create a professional, efficient office environment for clients and colleagues.

Qualifications

• Experience in reception, administration or office coordination is preferred.
• Strong organisational and time-management skills are essential.
• Excellent communication and interpersonal skills are required.
• A professional and friendly manner with clients, visitors and colleagues is important.

Responsibilities

• Manage front of house and reception duties, ensuring a warm, professional welcome for visitors and clients.
• Answer and direct phone calls and enquiries.
• Provide high-level administrative support to property management and sales teams.
• Maintain registers and ensure information is accurate and up to date.
• Assist with office supplies, stationery and general office administration.
• Help create a professional, organised and welcoming office environment.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Reception experience

Initiative

Job description

We’re looking for a highly organised, polished and proactive receptionist to join our team.

This is a unique opportunity for someone who enjoys being the welcoming face of a business while also playing a key support role to our property management and sales team. You’ll be responsible for creating a professional and positive experience for clients and visitors, while providing day‑to‑day administrative and operational support.

Responsibilities will include:

Managing front of house and reception duties, ensuring all visitors and clients receive a warm, professional welcome.

Answering and directing phone calls and enquiries.

Providing high‑level administrative support to the property management and sales team.

Maintaining registers ensuring information is kept accurate and up to date.

Assisting with office supplies, stationery and general office administration.

Helping create a professional, organised and welcoming office environment.

We’re looking for a highly organised, polished and proactive receptionist to join our team.

This is a unique opportunity for someone who enjoys being the welcoming face of a business while also playing a key support role to our property management and sales team. You’ll be responsible for creating a professional and positive experience for clients and visitors, while providing day‑to‑day administrative and operational support.

Responsibilities will include:

• Managing front of house and reception duties, ensuring all visitors and clients receive a warm, professional welcome.

• Answering and directing phone calls and enquiries.

• Providing high‑level administrative support to the property management and sales team.

• Maintaining registers ensuring information is kept accurate and up to date.

• Assisting with office supplies, stationery and general office administration.

• Helping create a professional, organised and welcoming office environment.

About You

We’re looking for someone who is naturally organised, confident and enjoys being the person who keeps things running smoothly.

You’ll ideally have:

• Previous experience in a reception, administration, office coordination or assistant role, whilst this is not essential it would be helpful.

• Strong organisational and time‑management skills.

• Excellent communication and interpersonal skills.

• A professional and friendly manner with clients, visitors and colleagues.

• Strong attention to detail and the ability to manage competing priorities.

• The initiative to identify what needs to be done and get on with it.

• A genuine interest in supporting a busy property management and sales team.

Above all, we are seeking a dependable, proactive individual who can step up as a trusted right hand.

Why Join Us?

Joining our expanding team offers an outstanding opportunity to gain hands‑on experience in property management and sales and expand your capabilities far past standard front‑of‑house responsibilities.

You’ll work closely with experienced Property Managers and Sales Agents and gain valuable insight into how property management and sales works and become an important part of the team’s success.

If you’re organised, personable, proactive and ready to take on a role with variety and responsibility, we’d love to hear from you.