Receptionist

Canberra Girls Grammar School; Canberra; On-site; AUD 30,000 - 41,000; Part time

Benefits offered by this job

Discounted fees

Onsite gym

Heated pool

Salary sacrifice

Employee Assistance Program

Job summary

Canberra Girls Grammar School in Canberra is seeking a part-time Receptionist (25 hours per week, Mon–Fri) to be the first point of contact for parents, students and visitors. The role involves welcoming visitors, managing sign-in/out, answering calls, and supporting the Senior Receptionist in daily tasks.

CGGS emphasizes child safety, professional development, and a values-driven workplace. The successful candidate will meet safeguarding requirements and contribute to a positive school

Qualifications

• Previous reception experience preferred.
• Strong communication and customer service skills.
• Ability to multitask and stay organized.

Responsibilities

• Assist the Senior Receptionist as required and liaise with them at all times.
• Welcome visitors and parents, direct them and assist as needed.
• Operate the telephone switchboard and route calls to the appropriate staff.
• Maintain WWVP and bus card/bus key registers and notify relevant staff.
• Handle absences, medical situations, deliveries and sign-in/out processes in a calm, professional manner.

Job description

Applications for this position close: 9.00am 30 October 2026. Although we reserve the right to make an early appointment should a suitable candidate apply.

Part-time, ongoing position (25 hours per week) Monday - Friday

Professional and values-driven culture

Commitment to professional learning

Who we are

Discover a 100-year legacy of educational excellence, connection and opportunity at Canberra Girls Grammar School (CGGS).

CGGS is an independent, non-selective Anglican school. For over a century, it has provided students from across the world with a comprehensive and well-rounded education. Located in the heart of the nation’s capital, and now spanning three campuses, CGGS provides a world-class educational and co-curricular offering in the CYGNUS suite. Perfectly positioned at mid-sized with over 1300 students, the School is co-educational from Early Learning to Year 3, then female-focused through to Year 12.

In working at CGGS, you will be inspired by the founders of Canberra’s first independent school to contribute and leave your mark on generations to come. You will work alongside a dedicated team and will feel genuinely supported by a values-driven workplace committed to educational excellence. We are steadfast in our belief that diversity is a strength, fostering an inclusive and equitable community where all voices are heard and valued.

Our students are diligent and hardworking, creating an environment in which all can grow and achieve. With access to contemporary facilities and a commitment to professional development, you will also have the resources you need to contribute meaningfully to our School community.

CGGS is committed to child safety.

As such, the successful applicant will be expected to satisfy child protection screening and adhere to the School’s Child Protection Policy and Code of Conduct. These documents can be downloaded from the CGGS website or are available from the School.

All staff must:

Demonstrate and ensure compliance with the School’s Child Protection Policy and Code of Conduct and complete regular training in Child Protection standards.

Promote the safety and wellbeing of children and young people to whom we provide services.

Ensure that their interactions with children and young people are positive and safe.

Provide adequate care and supervision of children and young people in their charge.

Act as a positive role model for children and young people.

Must provide a current Working with Vulnerable People Check (WWVP) prior to commencement.

Must provide an Australian Police Check prior to commencement. If applying from overseas, an international police check is required.

The position

The Receptionist is the first point of contact with parents, students, visitors and contractors. The Receptionist communicates in a warm and welcoming manner. The Receptionist also conveys a high level of competence and efficiency.

Duties

Assist the Senior Receptionist as required, cross checking and liaising with the Senior Receptionist at all times.

Be a welcoming and professional first point of contact for all visitors to the School, providing a welcome response to parents, students and visitors and ensuring visitors sign in using the SINE electronic sign in system on the iPad and, directing and assisting as required.

Maintain a register of the WWVP cards and refer any issues to the Senior Receptionist.

Operate the telephone switchboard, with assistance from the Senior Receptionist as required.

Ensure all telephone enquiries are transferred to the appropriate staff member.

Utilising a courteous manner, the Receptionist may need to handle calls from or face to face situations with difficult parents or members of the public. The Receptionist will communicate calmly, listen to the speaker, take notes and complete the telephone calls or face to face meeting, and liaise with the Senior Receptionist. Notes taken should be passed on to the Principal’s Executive Assistant.

Assistant with the maintenance of electronic and absentee records. Contacting parents and liaising with the Heads of House regarding absent students.

In the absence of the school nurse deal calmly and professionally and as per school protocol with any medical/first aid situation that may occur or the administering of paracetamol and liaise/report with Senior Receptionist and School Nurse upon their return or via email.

Responsible for accepting delivery of all courier packages to the school and let the relevant staff member/student know in a timely manner. Be aware of the delivery/collection of any examination papers and deal with immediately with relevant staff member.

Responsible for the electronic signing in and out of students.

Maintain the register for CDC Transport Bus Cards and arrange for students to collect their cards.

Maintain the register for bus keys.

Other duties as may be required by the Principal.

To note: It is the nature of the work at CGGS that tasks and responsibilities are, in many circumstances, unpredictable and varied. All staff members are therefore expected to work in a flexible way when the occasion arises and undertake tasks that are not specifically covered in the position description.

This is a part-time, permanent position (25 hours per week) Monday to Friday. A full position description can be found on the Employment page of our website: https://www.cggs.act.edu.au/careers

Working at CGGS: The details

Your place. Your purpose. Your possible.Read the Careers booklet here.

Competitive remuneration packages

Discounted fees.

Free onsite gym and heated pool.

Salary sacrifice options.

Employee Assistance Program.

Your professional advancement:

Authentic and practical leadership development opportunities.

Significant time allowances for leadership positions.

A generous professional learning budget.

Opportunities to be part of committees to learn and grow.

Accredited courses and compliance training.

Active research and conference presentation opportunities.

Formal appraisal process for professional development and career advancement.

First Aid training.