Reception & Admin Coordinator – Kalamia Mill

Wilmar Sugar Australia Limited; Ayr; On-site; AUD 55,000 - 70,000; Full time

Job summary

Wilmar Sugar Australia Limited is seeking an Administration Assistant for Kalamia Mill. You will be the first point of contact on site, handling bookings, purchase orders, travel coordination and office supplies, while supporting PPE compliance and site communications across multiple mills.

You will also assist People & Culture with Kronos timecard management and help maintain a safe, well-organised workplace for contractors and staff.

Qualifications

• Current driver’s licence required.
• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office applications.
• Strong communication and customer service skills.
• Ability to adapt to changing priorities and work environments.

Responsibilities

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies.
• Deliver a professional and welcoming reception experience as the first point of contact on site.
• Coordinate contractors and visitors, ensuring PPE and site requirements.
• Maintain accurate administrative processes, including expenses, mail, and site communications.
• Support People & Culture with timecard management in Kronos and maintaining clear communication.
• Organise local molasses sales.
• Support a safe workplace by following procedures and assisting the wider team as needed.

Skills

Driver's license

Administrative experience

Microsoft Office

Communication skills

Adaptability

Education

Certificate III in Business Administration

Tools

Kronos

Job description

Wilmar Sugar Australia Limited is seeking an Administration Assistant for Kalamia Mill. You will be the first point of contact on site, handling bookings, purchase orders, travel coordination and office supplies, while supporting PPE compliance and site communications across multiple mills.

You will also assist People & Culture with Kronos timecard management and help maintain a safe, well-organised workplace for contractors and staff.