Real-Time Admin Specialist (Air Traffic Ops)

Air Services Australia; Victoria; On-site; AUD 39,000 - 55,000; Part time

Job summary

Airservices Australia is looking for a Specialist Administrative Officer to provide real-time administrative support to Team Managers, Operational Heads, Shift Managers and Air Traffic Controllers across four Air Traffic Services Centres and 29 Towers. The role requires precise documentation, quick problem-solving and the ability to work across multiple shifts.

You will coordinate short notice shift replacements, manage filing and licensing, prepare reports and spreadsheets, and build strong

Qualifications

• Strong problem-solving skills with attention to detail.
• Excellent organisational and time management abilities.
• Ability to collaborate with multiple stakeholders and teams.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Hold or ability to obtain an Australian Security Clearance (ASIC).

Responsibilities

• Coordinate short notice Air Traffic Control shift replacements.
• Ensure filing and licensing processes are followed.
• Prepare reports, documents and spreadsheets for Operational Heads.
• Build and maintain relationships with stakeholders.
• Coordinate maintenance of operational and office needs.

Skills

Problem solving

Organisational skills

Time management

Collaboration

Multitasking

ASIC eligibility

Tools

Microsoft Office

SAP

Orbit

Job description

Airservices Australia is looking for a Specialist Administrative Officer to provide real-time administrative support to Team Managers, Operational Heads, Shift Managers and Air Traffic Controllers across four Air Traffic Services Centres and 29 Towers. The role requires precise documentation, quick problem-solving and the ability to work across multiple shifts.

You will coordinate short notice shift replacements, manage filing and licensing, prepare reports and spreadsheets, and build strong