Readiness Coordinator

Rugby World Cup Limited; Sydney; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

CBD location opposite Hyde Park

Wellbeing initiatives

Lunch & Learn sessions

Job summary

Rugby World Cup Australia is seeking a Readiness Coordinator to join our Sydney-based team. Reporting to the Readiness Manager, you will support with the planning and execution of the Readiness Program, helping to deliver readiness exercises, simulations, and testing activities across the tournament.

This fixed-term full-time contract runs February 2027 until November 2027, with a hybrid work model at our Sydney CBD headquarters.

Qualifications

• Minimum 1 year of experience providing administrative, operational or logistical support within a fast-paced team, project or program environment.
• Excellent written and verbal communication skills, with the ability to communicate professionally across a range of internal and external stakeholders.
• Demonstrated ability to build collaborative working relationships, follow up actions and coordinate information across multiple stakeholder groups.
• Strong document management and administrative capabilities, including maintaining accurate trackers, schedules, presentations, reports and shared records.

Responsibilities

• Support the planning, coordination and delivery of the Readiness Program, ensuring activities are aligned with program timelines and delivery frameworks.
• Coordinate logistical requirements for readiness exercises, simulations, rehearsals, match and non-match tests.
• Prepare and maintain presentations, exercise materials, agendas, scenarios, participant communications and supporting documentation.
• Maintain accurate program records, action logs, trackers, contact databases and shared files.
• Work with Functional Areas and external stakeholders to gather inputs, confirm requirements and drive completion of readiness actions.
• Monitor program milestones, operational risks and lessons learned, providing reporting and follow-up support.

Tools

Microsoft Office Suite

Job description

Closing date for applications is 28th October 2026

Full-time Fixed Term Contract starting February 2027 until November 2027
Location: Sydney (Gadigal), Australia

Rugby World Cup Australia (RWCA) is proud to deliver one of the world's most iconic sporting events — Men's Rugby World Cup 2027. More than a tournament, it's a celebration of Rugby's spirit, Australia's culture, and the power of sport to unite and inspire communities around the world.

Rugby World Cup Australia is seeking a Readiness Coordinator to join our Sydney-based team. Reporting to the Readiness Manager, you will support with the planning and execution of the Readiness Program, helping to deliver readiness exercises, simulations, and testing activities across the tournament. This is an exciting opportunity for a highly organised and proactive professional looking to build their experience in major event operations, program coordination and operational readiness within a fast-paced, collaborative environment.

Working closely with our Functional Areas (across all departments), and key external stakeholders including host cities, venues and governments, you will provide logistical support in the organisation, set up and management of all readiness related activities including managing schedules to maximise stakeholder engagement. You will also support with developing key materials and program documentation used for facilitating activities and tracking outcomes. Success in this role will come from your ability to build strong stakeholder relationships, manage competing priorities and maintain attention to detail, ensuring all teams are prepared for successful tournament-time delivery.

Key responsibilities include but are not limited to:

• Support the planning, coordination and delivery of the Readiness Program, ensuring activities are executed in line with program timelines and delivery frameworks.
• Coordinate logistical requirements for the readiness exercises, simulations, rehearsals, match and non-match tests.
• Prepare and maintain presentations, exercise materials, agendas, scenarios, participant communications and supporting documentation to enable effective readiness activities.
• Maintain accurate program records, action logs, trackers, contact databases and shared files, ensuring information remains current, organised and accessible.
• Work with Functional Areas, departments and external stakeholders to gather inputs, confirm requirements, monitor progress and drive the completion of readiness actions.
• Monitor program milestones, operational risks and lessons learned, providing reporting and follow-up support while delivering on-the-day assistance for readiness events and exercises.

Qualifications & Experience

• Minimum 1 year of experience providing administrative, operational or logistical support within a fast-paced team, project or program environment.
• Exceptional organisational skills with strong attention to detail and the ability to effectively manage multiple tasks, competing priorities and deadlines.
• Excellent written and verbal communication skills, with the ability to communicate professionally across a range of internal and external stakeholders.
• Demonstrated ability to build collaborative working relationships, follow up actions and coordinate information across multiple stakeholder groups.
• Strong document management and administrative capabilities, including maintaining accurate trackers, schedules, presentations, reports and shared records.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Teams, with the ability to produce high-quality materials and reporting.
• Proactive, solutions-focused and adaptable mindset, with experience supporting meetings, workshops or events and the judgement to escalation issues when required.
• Flexible and adaptable approach, with the ability to work outside of standard business hours and travel as required.

We offer:

• Fixed-term contract offering unique exposure to the delivery of a world-class sporting event.
• Flexible ways of working: Enjoy a hybrid work model with four days per week in the office (Monday to Thursday), transitioning to full-time in the office as tournament delivery approaches.
• Prime CBD location: Work from our modern Sydney headquarters opposite Hyde Park, just a short walk from Town Hall Station and surrounded by great cafés, restaurants and public transport options.
• Wellbeing matters: Access weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support your personal and professional growth.
• Locker room ready: Take advantage of on-site showers, fresh towels and premium Dyson hair tools to help you refresh and recharge throughout the day.
• A connected team culture: Join a collaborative and social workplace with regular team events, celebrations and weekly catch-ups that recognise success and foster connection.
• Be part of something extraordinary: Play a key role in delivering the Men's Rugby World Cup 2027, one of the world's largest sporting events, and help create a lasting legacy for rugby in Australia.

Australia's hosting of the Rugby World Cup is a once-in-a-generation opportunity to grow the game, celebrate our people and culture, and deliver lasting social and economic impact. At the heart of our mission is diversity, inclusion, and legacy ensuring Rugby's growth benefits all and inspires a new generation of players, fans, and communities. Join us in shaping an unforgettable celebration of Rugby, culture, and community.

All applicants need to be able to obtain their own unlimited working rights in Australia.

We do not accept unsolicited CVs from recruitment agencies and no fees will be payable.

Rugby World Cup Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background and are happy to provide reasonable accommodations during the recruitment process. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.