Rail Access Coordinator for Third-Party Works

UGL Pty Limited; New South Wales; On-site; AUD 90,000 - 110,000; Full time

Job summary

UGL Pty Limited is seeking an Access Coordinator to help deliver safe and efficient outcomes across the Country Regional Network in NSW. You will coordinate third-party access and permits, work with engineers, consultants, contractors and government reps, and ensure activities comply with safety and governance requirements.

You will support project delivery by coordinating access, reviewing applications, maintaining documentation, and communicating clearly with stakeholders about status and

Qualifications

• Experience in administration, coordination, contract administration, or a related environment.
• Strong organisational skills and the ability to manage multiple priorities effectively.
• Collaborative approach and confidence building relationships with a wide range of stakeholders.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Visio, and MS Project, and experience using records management systems.

Responsibilities

• Receive, assess, and process third-party access requests in accordance with established procedures.
• Prepare and issue permits, maintain documentation, and ensure accurate record keeping.
• Coordinate access requirements and support project delivery with Infrastructure and Maintenance teams.
• Build positive working relationships with engineers, consultants, contractors, and government representatives.
• Provide guidance to applicants through the approval process, helping them understand requirements and achieve compliant outcomes.
• Review applications and identify potential risks, developing suitable solutions with stakeholders.
• Support the safe delivery of works by ensuring activities align with quality, environmental, and safety requirements.
• Assist in protecting the integrity and operational performance of the rail network through thorough assessment and coordination processes.
• Communicate clearly with stakeholders regarding application status, approvals, and information needs.
• Maintain accurate records and documentation to support governance requirements.
• Contribute to continuous improvement initiatives and enhancement of access and approval processes.

Skills

Coordination

Administration

Stakeholder engagement

Project support

Communication

Tools

Excel

Visio

MS Project

Job description

UGL Pty Limited is seeking an Access Coordinator to help deliver safe and efficient outcomes across the Country Regional Network in NSW. You will coordinate third-party access and permits, work with engineers, consultants, contractors and government reps, and ensure activities comply with safety and governance requirements.

You will support project delivery by coordinating access, reviewing applications, maintaining documentation, and communicating clearly with stakeholders about status and